ceven

Asana

Brings live task and project state into the workflow layer so teams see what is blocked, status updates write themselves, and the project plan stays in sync across your tools.

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Why use Ceven?

  1. AI native Asana integration

    • Describe the outcome and Ceven picks the right Asana calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Asana data, across all 297 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Asana access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Asana, when, and on whose behalf.
    • The agent pauses and asks when Asana is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Asana.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Asana action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Asana, and when to use it.

Create task
Spin up a new task in a project, with assignee, due date, and custom-field values. Most-used write action, Salesforce-to-Asana handoffs, support-ticket-to-task escalations.
Get task
Fetch a single task with its description, current state, custom fields, attachments, and recent comments. Always loaded into a status-update workflow before drafting.
Update task
Edit a task's name, assignee, due date, custom fields, or section. Used by the daily-hygiene workflow that nudges overdue tasks and the auto-rollup that promotes priority based on linked deal size.
Complete task
Mark a task done and optionally add a completion comment. Wired into PR-merged → task-done flows and the support-resolved → follow-up-task-done flow.
List tasks
Pull tasks filtered by project, section, assignee, or completion state. Drives weekly rollups and the 'what's on my plate this week' DM.
Search tasks
Full-text search across tasks and comments. Used to dedupe before creating a new task and to find historical context for status updates.
Add comment to task
Post a comment on a task, optionally @-mentioning a teammate. Used by integration-triggered status updates ('PR merged: link') and the auto-summary that drops a recap on stalled tasks weekly.
Create project
Spin up a new project from a template, with sections and default custom fields pre-populated. Used by the Salesforce-Closed-Won handoff to start the implementation project automatically.
Get project
Fetch a project's metadata, sections, custom fields schema, and recent activity. Used to validate a template-created project matches the team's standard before tasks get filed against it.
List projects
Pull projects filtered by team, owner, or archived state. Drives portfolio-level rollups and the monthly 'projects without recent activity' audit.
Update project status
Post a project-level status update (on track / at risk / off track) with a written summary. Drafted by the weekly rollup workflow from completion velocity and stalled-task counts.
List sections
Pull a project's sections in order. Used to route new tasks to the right column ('Backlog', 'In Progress', 'Done') based on the incoming event type.
List custom field settings
Pull the available custom fields for a project, including enum options. Used before bulk-task creates to validate the field values the agent intends to set.
Webhook: task created
Fires on new task in a tracked project. Routes the support-escalation workflow that adds context from the originating Zendesk ticket before notifying the assignee.
Webhook: task changed
Fires on any task field change. Used to detect status-field flips ('At Risk') and route a Slack DM to the project lead with a summary of what changed.

15 actions · scroll to see them all

Frequently asked questions

No, the basic read/write integration runs on Free. But several Ceven workflows are designed against Premium-only features: portfolio-level rollups, custom rules, workload reporting, and approvals all live behind the Premium tier. On the Free tier, those workflows fail with a clear 'Premium feature' error rather than silently producing partial data. Most Ceven customers using Asana for cross-functional work are already on Business or Enterprise; if you're on Free and the agent reports tier-gated errors, the path forward is either upgrading Asana or asking the agent to rewrite the workflow using only Free-tier capabilities (usually slower but possible).
Only if the Asana user who authorized the connection has access. Asana's permissions model is per-user, when Ceven calls the API, it acts as the person who connected, and that person's project memberships determine what's visible. The most common confusion: an ops lead connects Asana on Free and a workflow can't see the engineering team's private project. The fix is either to add Ceven's connected user to the project, or to have a teammate with broader access re-connect (Settings → Integrations → Asana → Reconnect). Ceven shows which user authorized the connection on the integration card.
When a workflow needs to set a dropdown custom field, Ceven first calls list-custom-field-settings on the project to read the current options and their gid identifiers. The action then sets the field by option gid, not by display name, Asana's API requires the gid and rejects unrecognized labels. The agent handles this automatically: you can prompt 'set the priority custom field to High' and the agent looks up High's gid before the write. If you've renamed an option since the agent's cache, it'll re-fetch on the failure and retry. Cache TTL is 5 minutes.
Asana's standard limit is 1500 requests per minute per app per workspace, with bursts up to 50 req/sec. Ceven's scheduler caps concurrent writes per workspace at 30 req/sec sustained to leave headroom for your team's own use of Asana (the browser, mobile app, and other integrations all share the limit). Bulk operations, like importing 500 tasks from a CSV, are queued and paced rather than fired all at once. If you're running a heavy migration and want Ceven to use more of the budget, set the override in Settings → Integrations → Asana → Advanced. We'll never exceed Asana's published limit.
Partial yes. Ceven can read the basic time-tracking field if you've enabled it in Asana (it's a Business+ feature), and the agent can roll up time per project or per user from task-level data. Asana's native reporting dashboards aren't exposed via API, they live in Asana's UI, but Ceven can replicate the underlying numbers from task data, which is usually enough for the 'how much time did we burn on Launch X' question. If you need pixel-exact replicas of Asana's dashboards, you'll do better generating them in Asana itself and exporting.
Yes. When a workflow needs to create a new project, it can either build the project from scratch (sections, custom fields, members) or instantiate from a template by template gid. The Salesforce-to-Asana implementation handoff is the canonical use: a Closed-Won deal fires the workflow, which clones the 'New customer implementation' template, sets the AE as observer, and pre-populates custom fields with the deal's contract value and tier. To use templates in a workflow, the connected Asana user needs at least edit access on the template's project, which Asana grants by default to template creators and admins.

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Alternatives to Asana

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

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