ceven

CalendarHero

Syncs your booking requests with your CRM, automates meeting reminders for high value leads, and manages your availability across multiple calendar providers.

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Why use Ceven?

  1. AI native CalendarHero integration

    • Describe the outcome and Ceven picks the right CalendarHero calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your CalendarHero data, across all 38 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke CalendarHero access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in CalendarHero, when, and on whose behalf.
    • The agent pauses and asks when CalendarHero is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach CalendarHero.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every CalendarHero action to support review and sign off.

Supported tools

Every action Ceven's agents can run on CalendarHero, and when to use it.

Add Calendar Connection
Use this when you need to link a new calendar provider to the account after gathering the necessary credentials.
Create Contact
Use this to add a new person to the system after confirming their contact details before making the call.
Create Meeting Request
Use this when scheduling a meeting with specific participants, a time range, and additional event details.
Fetch Contact
Pull the full details of a specific contact using their unique identifier.
Fetch Meeting Details
Pull specific data for meetings within a timeframe. You must provide start and end datetimes in iso8601 format.
Fetch User Profile
Pull the profile details of the authenticated user after obtaining a valid access token.
List Meetings
Retrieve all meetings within a specified date range to get raw calendar data.
List Meeting Templates
Pull all available meeting templates for quick scheduling before initiating a request.
List Meeting Types
Retrieve the configured meeting types available for the authenticated user.
List User Calendars
Pull all calendar integrations currently connected to the user account.
Search Contact
Query existing contacts by email or name to avoid creating duplicates.
Send Reminder
Send a notification to a contact about their meeting using the specific meeting task id.
Update Contact
Apply changes to an existing contact record using their id, such as updating an email address.
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.

14 actions · scroll to see them all

Frequently asked questions

Ceven interacts with the CalendarHero API to see every connected provider you have authorized. When you ask to schedule a meeting, the agent first calls the list user calendars action to identify which accounts are active. It then checks availability across all those sources to ensure there are no conflicts. If you add a new calendar connection through the tool, Ceven immediately recognizes the new source of truth and includes those slots in future scheduling workflows. This allows you to keep your personal and professional lives separate while maintaining a single point of coordination for your external guests.
Yes. By using the fetch meeting details action, Ceven can monitor when a meeting has concluded based on the end datetime. Once the event passes, the agent can trigger a secondary workflow to send a thank you email, update a lead status in your CRM, or create a task for you to review the call notes. You can customize this logic based on the meeting type, meaning a discovery call might trigger a different follow up sequence than a weekly internal sync. This ensures no lead falls through the cracks after the call ends.
To prevent duplicate records, Ceven is programmed to run a search contact action before any create contact call. The agent queries the system by email address first. If a match is found, the agent simply retrieves the existing contact id and uses that for the meeting request. If no match exists, it proceeds to create the new contact record. This keeps your database clean and ensures that the meeting history for a single person is aggregated under one profile rather than split across multiple entries.
While Ceven can handle large volumes, you must be aware of the CalendarHero API rate limits which vary by your subscription tier. If you attempt to bulk schedule hundreds of meetings in a few seconds, the API may return a rate limit error. Ceven handles this by implementing an exponential backoff strategy, meaning the agent will pause and retry the request automatically. For most users, this happens invisibly in the background, but for extremely large migrations, you may notice a slight delay as the agent paces the calls to stay within your tier limits.
Absolutely. The agent uses the list meeting templates action to see exactly how you have configured your booking options. When you tell the agent to book a specific type of call, it matches your request to the template name or ID. This ensures that the duration, buffer times, and description fields are exactly what you set up in the CalendarHero dashboard. If you update a template in the dashboard, the agent sees those changes in real time the next time it pulls the template list.
Ceven uses the send reminder action to trigger notifications to your guests. Instead of relying on generic system alerts, you can tell the agent to send reminders based on specific triggers, such as twenty four hours before the start time or one hour before. The agent identifies the correct meeting task id from your list of meetings and pushes the reminder. You can even integrate this with other tools to send a reminder via SMS or Slack instead of just the standard CalendarHero notification channel.
Yes. If you inform the agent that you are no longer available, it can fetch the meeting details to find the participants and then use the create meeting request tool to propose new times. While the API focuses on requests, the agent manages the logic of canceling the old slot and offering the new one. It can communicate this change to the participant automatically, ensuring that the guest is notified of the shift without you having to manually edit the calendar event and send a separate email.
Ceven only sees what the CalendarHero API exposes based on the permissions you granted during the OAuth process. If you have marked certain calendars as private or restricted them within the CalendarHero settings, the agent cannot see those specific details. It interacts with the aggregated availability provided by the platform. You can manage these permissions at any time within your CalendarHero account settings, and those changes will be reflected in the data the agent can access during its next API call.

Alternatives to CalendarHero

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

Calendly logoCalendlyAcuity Scheduling logoAcuity SchedulingDoodle logoDoodle

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Plug Ceven on top of the tools you already run. Connect CalendarHero and the rest of your stack, describe the outcome, and its agents handle the work end to end, days of it in minutes.

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