ceven

Google Admin

Automates user onboarding and offboarding across Google Workspace, manages group memberships based on role changes, and audits organizational units for security compliance.

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Why use Ceven?

  1. AI native Google Admin integration

    • Describe the outcome and Ceven picks the right Google Admin calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Google Admin data, across all 14 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Google Admin access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Google Admin, when, and on whose behalf.
    • The agent pauses and asks when Google Admin is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Google Admin.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Google Admin action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Google Admin, and when to use it.

Create user
Use this to provision a new Google Workspace account with a primary email and password.
Delete user
Permanently remove a user account. Use this only after data migration as it cannot be undone.
Suspend or unsuspend user
Disable account access without deleting data. Use this for temporary leaves or immediate offboarding.
Get user details
Pull the full profile for a specific user including account status and organizational unit.
List users
Pull a list of all users in the domain with support for pagination and filtering.
Add email alias
Assign an additional email address to an existing user for routing multiple identities.
Remove email alias
Delete a secondary email alias from a user account.
Create group
Set up a new Google Workspace group for mailing lists or permission sharing.
Get group details
Pull configuration and settings for a specific group by its email address.
List groups
Pull all available groups within the organizational domain.
Add user to group
Assign a user to a group and specify their role within that group.
Remove user from group
Revoke a user's access to a specific Google Workspace group.
List group members
Pull all users currently assigned to a specific group.
Update group settings
Change the permissions or description of an existing Google Workspace group.
Add Alias to Google Workspace User
Adds an email alias to a google workspace user.
Add User to Google Workspace Group
Adds a user to a google workspace group with the specified role.
Create Google Workspace Group
Creates a new google workspace group with the specified details.
Create Google Workspace User
Creates a new google workspace user with the specified details.
Delete Google Workspace User
Deletes a google workspace user permanently. this action cannot be undone.
Get Google Workspace Group Details
Retrieves detailed information about a google workspace group.
Get Google Workspace User Details
Retrieves detailed information about a google workspace user.
List Google Workspace Group Members
Lists all members of a google workspace group with optional filtering and pagination.
List Google Workspace Groups
Lists google workspace groups with optional filtering and pagination.
List Google Workspace Users
Lists google workspace users with optional filtering and pagination.
Remove Alias from Google Workspace User
Removes an email alias from a google workspace user.
Remove User from Google Workspace Group
Removes a user from a google workspace group, revoking their group access.
Suspend/Unsuspend Google Workspace User
Suspends or unsuspends a google workspace user account.
Update Google Workspace Group Settings
Updates settings for a google workspace group.

28 actions · scroll to see them all

Frequently asked questions

Ceven operates using a service account or OAuth 2.0 credentials that you authorize. You can limit the scope of access by assigning the agent a custom admin role within the Google Admin Console rather than granting full super admin rights. This ensures the agent can only create users or manage groups without having access to billing or sensitive security settings. We recommend the principle of least privilege so you only enable the specific API scopes required for your active workflows. If you change permissions in the console, the agent will immediately reflect those restrictions on the next API call.
The delete user action in Google Admin is permanent and does not automatically move files. To handle this, you should build a workflow that first uses the Google Drive API to transfer ownership of files to a manager and then calls the Google Admin delete user action. Ceven can orchestrate this sequence by calling both sets of APIs in order. If you delete a user without transferring data first, that data is purged after a short grace period, so we always suggest a transfer step as part of your offboarding automation.
Yes, Google Admin API has strict rate limits on write operations to prevent abuse. If you attempt to create hundreds of users in a single burst, you may encounter a 429 Too Many Requests error. Ceven handles this automatically by implementing exponential backoff and request queuing. The agent will slow down the pace of account creation to stay within Google limits, ensuring that every account is created successfully without crashing the workflow. For massive migrations, we recommend scheduling the workflow to run in smaller batches over several hours.
Yes, the agent can read and write user data across any organizational unit that the authorized admin account has permission to manage. When you create a user, you can specify the organizational unit path to ensure they inherit the correct security policies and app settings. If you need to move a user between units, you can use the update user action. This is particularly useful for automating transitions when an employee moves from one department to another and needs a different set of Google Workspace permissions.
Ceven can add external email addresses to Google Workspace groups provided that the group settings allow external members. You must first ensure that the group is configured to permit members outside your organization in the Google Admin Console. Once that setting is active, the agent can use the add user to group action to invite external consultants or partners. This allows you to manage external access to internal communications through the same automated workflows you use for your internal staff.
If a workflow attempts to create a user with an email address that is already taken, the Google Admin API returns a conflict error. Ceven captures this error and can be configured to handle it in two ways. You can set the workflow to fail and alert an admin, or you can use a search user step first to check for existence. If the user exists, the agent can pivot to updating the existing account or simply skipping the creation step to avoid breaking the automation flow.
Yes, the agent can update user details including the password. This is often used in onboarding workflows to set a temporary password that the user must change upon their first login. You can automate this by triggering a password reset via a support ticket or a request form. For security reasons, we recommend that the agent only sets temporary passwords and that you enable the force password change on next login setting within the Google Admin Console to maintain a secure identity perimeter.
Every action the Ceven agent takes is logged within the Ceven platform, providing a clear trail of which user was created or which group was modified. Additionally, because Ceven uses the official Google Admin API, every change is also recorded in the Google Workspace Admin Audit Log. You can cross reference the timestamps in Ceven with the Google Admin reports to see exactly which service account performed the action. This provides a dual layer of auditing for compliance and security reviews.

Alternatives to Google Admin

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

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