ceven

Membervault

Syncs course enrollments and user progress to your CRM, automates membership access based on payment events, and manages student access across multiple digital products.

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Why use Ceven?

  1. AI native Membervault integration

    • Describe the outcome and Ceven picks the right Membervault calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Membervault data, across all 4 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Membervault access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Membervault, when, and on whose behalf.
    • The agent pauses and asks when Membervault is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Membervault.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Membervault action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Membervault, and when to use it.

Add User to Course
Use this when enrolling a user into a specific product or course without creating duplicate accounts.
Delete User
Permanently remove a user and all their progress and quiz data. Use this for GDPR requests or total account wipes.
Get Courses
Pull a full list of all available courses and products in the account to verify product IDs.
Get User Progress
Pull the completion percentage and lesson history for a specific student to trigger milestone rewards.
Update User Profile
Modify user metadata or contact information to keep the member record current.
List Users
Pull a directory of all members, optionally filtered by course enrollment or join date.
Remove User from Course
Revoke access to a specific product while keeping the user account active for other courses.
Search User by Email
Query for a specific user record using their email address to check existing access.
Create New User
Initialize a new member profile before assigning them to specific courses or products.
Get Course Details
Pull the full metadata and structure of a specific course including lesson names.
Sync User Tags
Update member tags based on external behavior to segment users for targeted emails.
Check Enrollment Status
Verify if a specific email address has active access to a requested product.

12 actions · scroll to see them all

Frequently asked questions

Ceven implements a smart queuing system to respect MemberVault API limits. If a workflow triggers a bulk enrollment of thousands of users, the agent does not blast the API all at once. Instead, it batches requests and monitors for rate limit headers. If the platform returns a too many requests error, Ceven automatically pauses the execution and uses an exponential backoff strategy to retry the remaining calls. This ensures your account remains in good standing and no users are missed during large migrations or promotional launches. You will see a pending status in your workflow logs until the queue clears.
No. The Delete User action in MemberVault is irreversible. When Ceven calls this endpoint, it removes the user record, their progress, and all quiz answers permanently from the MemberVault database. Because there is no trash bin or archive state for users in the API, we recommend using the Remove User from Course action if you only need to revoke access. If a full deletion is required, we suggest exporting a backup of the user data to a CSV or your CRM before triggering the delete workflow to ensure you have a record of the customer.
Ceven connects to MemberVault via API keys or OAuth depending on your account tier. Since the agent interacts with the API layer rather than the front end user interface, it does not trigger the standard login MFA prompts that a human would see. However, we secure the stored credentials using AES 256 encryption at rest. You can rotate your API keys within the MemberVault dashboard at any time, which will immediately disconnect the Ceven agent until you provide the new key. This ensures that your security posture remains tight while allowing the agent to run in the background.
Yes. Ceven monitors MemberVault for course completion events. You can build a workflow where the agent detects a 100 percent completion status for a specific product and then triggers an action in your email service provider. For example, the agent can add a tag to the user in Mailchimp or send a personalized message via SendGrid. Because Ceven has access to the user progress data, it can also send different messages based on how long it took the student to finish or which specific lessons they spent the most time on.
There is no hard limit on the number of courses Ceven can track. The agent uses the Get Courses action to dynamically pull your current product list. Whether you have two courses or two hundred, the agent maps the product IDs in real time. The only constraint is the total number of API calls allowed by your MemberVault plan. If you are on a lower tier with tighter limits, we recommend scheduling your sync workflows to run once per hour rather than in real time to avoid hitting the ceiling during peak traffic.
Ceven uses the email address as the unique identifier. Before calling the Add User to Course action, the agent typically runs a Search User by Email call. If the user already exists in your MemberVault account, the agent simply updates their access permissions rather than trying to create a second account. This prevents the common issue of duplicate profiles which can skew your analytics and confuse your students. If the agent finds multiple profiles with the same name but different emails, it will flag this for human review in the workflow log.
No. The current MemberVault API is designed for user and enrollment management rather than structural content creation. Ceven can add users to courses, remove them, and track their progress, but it cannot create new lessons, upload videos, or build new course shells. You must create the product and its curriculum within the MemberVault dashboard first. Once the course exists and has a product ID, Ceven can take over all the operational work of managing who has access to that content and how they move through it.
Ceven treats API failures with a tiered response. For transient errors like network timeouts, the agent retries the call three times with increasing delays. For permanent errors such as an invalid user ID or a missing product ID, the agent stops the workflow and sends a notification to the administrator. The error log provides the exact response from MemberVault so you can quickly identify if the issue is a typo in the email address or a deleted course. You can set up a fallback path in your workflow to handle these errors automatically.

Alternatives to Membervault

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

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