ceven

Rentman

Syncs your equipment inventory and crew schedules with your project management layer to automate resource allocation and crew notifications.

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Why use Ceven?

  1. AI native Rentman integration

    • Describe the outcome and Ceven picks the right Rentman calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Rentman data, across all 130 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Rentman access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Rentman, when, and on whose behalf.
    • The agent pauses and asks when Rentman is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Rentman.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Rentman action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Rentman, and when to use it.

Get equipment collection
Pull a list of all equipment items with optional filters to check current stock levels or categories.
Get crew collection
Retrieve a list of all crew members to filter by skill or contact information.
Get crew availability
Check specific availability periods for a crew member to avoid scheduling conflicts.
Get appointments collection
List all scheduled appointments to monitor the master calendar for the production window.
Get appointment crew
Pull the list of crew members assigned to a specific appointment to verify staffing levels.
Get equipment repairs
Retrieve the repair history and current status for a specific piece of gear.
Get contacts collection
Fetch company contact information for clients or vendors linked to projects.
Get contact persons
Retrieve a list of individual contact persons across the entire organization.
Get crew rates
Pull the specific billing rates for a crew member to calculate project labor costs.
Get equipment serial numbers
Retrieve all serial numbers for a specific equipment type to track individual units.
Delete appointment
Remove an appointment from the system by its unique ID when a project is canceled.
Delete time registration
Remove a time registration record to correct payroll or billing errors.
Delete Appointmentcrew Item
Tool to delete an appointmentcrew item by its numeric ID. Use when removing an appointment crew assignment.
Delete Contact
Tool to delete a contact by its ID. Use when you need to remove a contact from Rentman.
Delete contact person
Tool to delete a contact person from Rentman by their numeric ID. Use when you need to permanently remove a contact person from the system.
Delete Cost Item
Tool to delete a cost item in Rentman by its numeric ID. Use when you need to remove a cost record from the system.
Delete Crew Availability
Tool to delete a crew availability item by its ID. Use when you need to remove a specific crew availability entry after confirming its ID.
Delete Project Request
Tool to delete a project request by its ID. Use when you need to remove a project request from Rentman.
Delete Project Request Equipment Item
Tool to delete a project request equipment item by its ID. Use when you need to remove a project request equipment item from Rentman.
Get Accessories Collection
Tool to retrieve a collection of accessories from Rentman. Use when you need to list or search accessories with optional filtering, sorting, and pagination.
Get Appointmentcrew Collection
Tool to retrieve appointmentcrew collection from Rentman. Use when you need to list appointment crew assignments with optional pagination, sorting, and field filtering. Results are limited to 300 items per request.
Get Contact Contactpersons
Tool to retrieve all contactpersons linked to a specific contact in Rentman. Use when you need to get a list of people associated with a contact organization or entity. Returns comprehensive contact person details including names, contact i
Get Contact File Folders
Tool to get file folders linked to a contact. Use when you need to retrieve all file folders associated with a specific contact by their ID.
Get Contact Files
Tool to get files linked to a contact. Use when you need to retrieve all files associated with a specific contact by their ID.
Get Contact Person File Folders
Tool to retrieve file folders linked to a contact person in Rentman. Use when you need to get all file folders associated with a specific contact person by their ID.
Get Contact Person Files
Tool to retrieve files linked to a contact person in Rentman. Use when you need to get all files associated with a specific contact person by their ID.
Get contract invoicelines
Retrieves invoicelines linked to a specific contract. Use when you need to get billing information including VAT amounts (BTW bedrag) for a contract.
Get Contract Files
Tool to retrieve files linked to a specific contract. Use when you need to get all files associated with a contract ID.
Get Contracts Collection
Tool to retrieve a collection of contracts from Rentman. Use when you need to list contracts with optional filtering, pagination, and sorting. Returns contract details including pricing, dates, and associated entities.
Get Costs Collection
Tool to retrieve costs collection from Rentman. Use when you need to fetch a list of costs with optional filtering, sorting, and pagination.

30 actions · scroll to see them all

Frequently asked questions

Ceven accesses the Rentman crew availability endpoint to see exactly when a technician is marked as available or unavailable. The agent can read these time blocks and compare them against the required dates for a new project request. If a conflict exists, the agent does not just report the error but can search the wider crew collection for someone with the same role and open availability. This allows you to automate the initial staffing phase of a project by letting the agent suggest the best fit based on actual data rather than guessing who is free.
Yes. By using the equipment repairs tool, Ceven can identify which items are currently non functional. You can build a workflow where the agent scans your upcoming appointments and checks if any assigned gear is currently flagged as being under repair. If it finds a match, it can alert the warehouse manager or automatically search the equipment collection for a functional unit with the same specifications to ensure the crew does not arrive at a venue with broken gear.
Ceven operates using the permissions assigned to the API key or user account used during the connection process. If the connected user has read only access to crew rates, the agent will not be able to modify them. We recommend using a dedicated service account in Rentman with the specific permissions needed for your workflows. This ensures that the agent can perform its tasks without having unnecessary administrative access to your entire financial setup while still maintaining a clear audit trail of changes.
Rentman imposes specific rate limits on their API to ensure system stability. For accounts with massive equipment collections, Ceven uses a pagination strategy to pull data in chunks. A known quirk of the Rentman API is that some collection endpoints limit results to 300 items per request. Ceven automatically handles the cursor and pagination logic to ensure that your full inventory is captured, but very large backfills may take several minutes to complete. You will see a progress bar in the agent console during this process.
Ceven can pull crew rates and time registrations from Rentman to help you prepare invoices. By combining the crew rates collection with the time registration records, the agent can calculate the total labor cost for a project. While Ceven does not push the final invoice to your bank, it can draft the line items and send them to your accounting software or a spreadsheet for final sign off by the finance team, reducing the manual data entry usually required at the end of a project.
The agent can navigate the relationship between contacts and contact persons. For example, if you have a large event agency as a contact, Ceven can pull all the individual contact persons linked to that agency. This is useful for automating communication workflows where the agent needs to send a project brief to every person associated with a client account. It can also search for existing contacts to prevent duplicate entries when a new project request arrives from an existing client.
Yes. Ceven can use the equipment sets content collection to understand which individual items make up a larger kit. If you assign a set to a project, the agent can verify that every individual component within that set is available and not marked for repair. This prevents the common issue where a kit is marked as available but one critical cable or adapter inside the case is missing or broken, ensuring the crew has everything they need for the job.
Ceven has access to the file folder and file endpoints for crew, contacts, and equipment. You can use the agent to retrieve links to technical manuals, safety certificates, or insurance documents stored in Rentman. For instance, you can create a workflow that automatically gathers all safety certifications for the crew members assigned to a high risk project and compiles them into a single PDF for the venue manager, eliminating the need to click through individual profiles manually.

Alternatives to Rentman

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

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