ceven

Workable

Syncs candidate pipelines with your CRM, automates interview scheduling across teams, and pushes background check results into candidate profiles as they arrive.

Try Workable in Ceven

Ask Ceven anything
Standard

Why use Ceven?

  1. AI native Workable integration

    • Describe the outcome and Ceven picks the right Workable calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Workable data, across all 37 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Workable access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Workable, when, and on whose behalf.
    • The agent pauses and asks when Workable is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Workable.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Workable action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Workable, and when to use it.

Get Candidates
Pull a list of all candidates across all open jobs to aggregate talent data.
Get Jobs
Retrieve all active and archived job postings from the account.
Get Events
Pull all scheduled calls, interviews, and meetings from the account calendar.
Get Stages
List all recruitment pipeline stages to map candidate movement.
Post Background Check
Push background check results and attachments directly into a candidate timeline.
Invite Member
Send an invitation email to add a new user to the Workable account.
Create Department
Add a new department to organize teams and reporting lines.
Update Member
Modify the details or permissions of an existing account member.
Update Department
Rename a department or change its parent organization.
Enable Member
Restore access for a deactivated member of the account.
Get Members
Pull a list of all collaborators, admins, and reviewers.
Get Recruiters
Fetch all external recruiters associated with the account.
Get Requisitions
Retrieve the collection of all job requisitions in the account.
Delete Department
Remove an obsolete department after confirming dependent resources are moved.
Get Accounts
List all Workable accounts accessible via the current authentication.
Get Background Check Providers
Retrieve a list of available integrated background check services.
Get Account
Tool to return the specified account. use when you need account metadata by subdomain after listing available accounts.
Get Background Check Packages
Tool to retrieve a list of available background check packages from a specified provider. use after identifying the provider to view available package options.
Get Legal Entities
Tool to retrieve a collection of your account legal entities. use after confirming valid authentication and enabling employee management.
Get Subscriptions
Tool to list all active subscriptions. use after verifying webhooks configuration to ensure subscriptions are active.
Merge Department
Tool to merge a department into another. use after confirming both department ids and optional force flag.

21 actions · scroll to see them all

Frequently asked questions

Ceven implements a smart queuing system to respect Workable API limits. Workable enforces strict rate limits on the number of requests per second to ensure platform stability. If an agent triggers a massive data sync, such as pulling thousands of candidates, Ceven monitors the HTTP 429 responses from Workable and automatically applies an exponential backoff strategy. This means the workflow will not fail; it will simply slow down its request rate until the window resets. You will see a status indicator in the activity log showing that the agent is throttling requests to avoid a temporary API lockout, ensuring your data remains consistent without crashing the integration.
Yes. By using the Get Stages and Get Candidates actions, the agent can identify where a person currently sits in the recruitment funnel. When a specific external trigger occurs, such as a passed coding test in a third party tool, Ceven can call the Workable API to transition that candidate to the next stage. This removes the need for recruiters to manually drag and drop profiles across the board. You can set up a workflow that monitors an email inbox or a form submission and moves the candidate instantly, which significantly reduces the time to hire for fast moving roles.
Ceven connects to any Workable account with API access enabled. It is important to note that certain API endpoints are gated by Workable subscription tiers. For example, advanced reporting or specific employee management features may only be available on the Enterprise plan. If your Workable plan does not include access to a specific feature, the Ceven agent will receive a permission error from the Workable server. In these cases, the agent will notify you that the action is restricted by your current plan level rather than reporting a generic system failure, allowing you to adjust your workflow accordingly.
Ceven acts as the bridge between your chosen background check provider and Workable. When a provider completes a check, the provider sends a webhook to Ceven. The agent then uses the Post Background Check action to inject the result, including any PDF attachments or status summaries, directly into the candidate timeline in Workable. This means the recruiter does not have to leave the Workable dashboard to check another portal. All evidence is centralized, creating a permanent audit trail within the candidate record that is accessible to any team member with the appropriate permissions to view the profile.
Yes. Ceven can automate the administrative side of team management. You can build a workflow that invites new employees to Workable based on a trigger in your payroll system or HRIS. Using the Invite Member and Update Member actions, the agent can handle the onboarding of new recruiters and the offboarding of those who have left the company. This ensures that your Workable seat count stays optimized and that sensitive candidate data is only accessible to current staff. You can also use the Enable Member action to quickly restore access for seasonal recruiters.
Ceven follows a strict pass through model for candidate data. We do not store the personal information of your Workable candidates in a permanent database. When an agent pulls a candidate record, the data exists only in the volatile memory of the execution environment for the duration of the workflow run. Once the action is complete and the data is pushed to the destination system, the local copy is wiped. This architecture ensures that you maintain a single source of truth in Workable and simplifies your GDPR compliance by limiting the number of places where sensitive personal identifiable information is stored.
Ceven can reduce scheduling friction by pulling upcoming events from Workable and comparing them against other connected calendars. While Workable handles the basic scheduling, Ceven can run a pre check to see if a candidate has already been contacted or if a recruiter is overbooked. For example, if a workflow sees that three interviews are already scheduled for a single engineer on Tuesday, it can suggest alternative dates to the candidate before the Workable invite is even sent. This adds a layer of intelligence to the scheduling process that prevents the back and forth of rescheduling emails.
Ceven handles these edge cases through robust error catching. If a workflow attempts to update a candidate or a job linked to a department that was just deleted via the Delete Department action, the Workable API will return a not found error. Ceven intercepts this error and can be programmed to take a fallback action, such as notifying the recruiter via Slack or assigning the record to a default general department. This prevents the workflow from simply crashing and ensures that no candidate data is lost during an organizational restructure or a cleanup of your account settings.

Alternatives to Workable

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

Greenhouse logoGreenhouseLever logoLeverBambooHR logoBambooHR

Try Ceven on your stack

Plug Ceven on top of the tools you already run. Connect Workable and the rest of your stack, describe the outcome, and its agents handle the work end to end, days of it in minutes.

Get started for free