How to Migrate from Sema4.ai to Ceven
Migrating from Sema4.ai to Ceven involves rebuilding your AI workflows and reauthorizing the same connected apps. This guide will help you through the process, ensuring a smooth transition and improved automation capabilities.
Ceven connects to 1,000+ tools, runs end-to-end workflows on a schedule with AI steps and human-approval gates, and can build & host no-code pages/apps. With this migration, you will be able to consolidate your workflows and add more robust AI capabilities.
Migrate from Sema4.ai to Ceven in 7 steps
Inventory your workflows by outcome
List all the document-heavy back-office processes automated by Sema4.ai. Focus on the outcomes these workflows achieve, not the steps. This will help you identify which workflows to rebuild first and which can be consolidated.
Connect the same apps in Ceven
Ceven supports a wide range of integrations. Reconnect the same apps you used in Sema4.ai to ensure a seamless transition. This includes databases, document management systems, and any other tools involved in your workflows.
Describe the outcome to rebuild
In Ceven, workflows are built by describing the outcome, not by recreating each step. For example, if a Sema4.ai workflow extracts data from invoices and updates a database, describe the final state of the database as the outcome in Ceven.
Add AI steps and approval gates
Where Sema4.ai workflows were brittle or lacked human oversight, add AI steps and human-approval gates in Ceven. This will make your workflows more robust and ensure data accuracy. For example, use AI to validate extracted data and add a human-approval gate before updating the system of record.
Validate in parallel
Run both Sema4.ai and Ceven workflows in parallel on real data. This will allow you to validate that Ceven is working as expected without disrupting your existing processes. Use human-approval gates on writes to systems of record during this phase.
Schedule and cut over
Once you have validated that Ceven is working correctly, schedule a cutover date. This should be done during a low-activity period to minimize disruption. Communicate the change to all stakeholders and provide support during the transition.
Monitor and optimize
After the cutover, monitor the Ceven workflows closely. Look for any issues and optimize the workflows as needed. Take advantage of Ceven's capabilities to add more AI steps and approval gates, further improving your automation.
Why teams switch from Sema4.ai to Ceven
Teams often switch from Sema4.ai to Ceven for several reasons. Ceven offers a more comprehensive platform for workflow automation, with the ability to connect to 1,000+ tools and run end-to-end workflows on a schedule. This allows teams to automate more complex processes and integrate with a wider range of applications.
Additionally, Ceven provides robust AI capabilities and human-approval gates, making workflows more reliable and secure. The platform's no-code interface for building and hosting pages/apps also allows for greater flexibility and customization. Teams can consolidate multiple workflows into fewer, more capable automations, reducing complexity and improving efficiency.
What moves over and what doesn't
During the migration from Sema4.ai to Ceven, the actual workflow logic does not move over automatically. You will need to rebuild these workflows in Ceven, describing the outcomes and adding AI steps and approval gates as needed. The connected apps and data sources will need to be reauthorized in Ceven, but the data itself can be migrated if necessary.
Documentation and any custom code or scripts used in Sema4.ai will not move over. You will need to recreate these in Ceven, taking advantage of the platform's no-code capabilities where possible. Historical data and logs from Sema4.ai will not transfer, so ensure you have backed up any necessary information before migrating.
Avoiding the common pitfalls
One of the most common pitfalls during migration is trying to recreate workflows step-by-step from Sema4.ai in Ceven. Instead, focus on the outcomes and describe these in Ceven. This approach often results in more efficient and effective workflows. Another pitfall is underestimating the time required for validation. Running both systems in parallel on real data is crucial for a smooth transition, so allocate sufficient time for this phase. Human-approval gates on writes to systems of record during this phase can help catch any issues before they cause disruption.
Finally, ensure that all stakeholders are involved in the migration process. This includes technical teams, business users, and anyone who will be affected by the change. Clear communication and support during the transition will help minimize disruption and ensure a successful migration. Regular monitoring and optimization after the cutover will also help identify and address any issues promptly.
Frequently asked
Can Ceven auto-import my workflows from Sema4.ai?
No, there is no auto-import feature. You will need to rebuild your workflows in Ceven, describing the outcomes and adding AI steps and approval gates as needed. This process often results in more efficient and capable workflows.
How long does the migration process take?
The migration process can vary depending on the complexity and number of workflows. It is recommended to allocate several weeks for rebuilding workflows, validating in parallel, and scheduling the cutover. Regular monitoring and optimization after the cutover should also be factored into the timeline.
What happens to my data during the migration?
During the migration, your data will remain in the connected apps and systems. You will need to reauthorize these connections in Ceven. The actual data itself can be migrated if necessary, but historical data and logs from Sema4.ai will not transfer. Ensure you have backed up any necessary information before migrating.