How to Migrate from Sema4.ai to Ceven
Migrating from Sema4.ai to Ceven involves rebuilding your AI workflows and re-authorizing your connected apps. This guide will walk you through the process, ensuring a smooth transition.
Ceven is an AI workflow automation platform that connects to 1,000+ tools, runs end-to-end workflows on a schedule with AI steps and human-approval gates, and can build and host no-code pages/apps. By the end of this guide, you'll have a clear plan to migrate your workflows and take advantage of Ceven's advanced features.
Migrate from Sema4.ai to Ceven in 7 steps
Inventory Your Workflows by Outcome
Start by listing all the document-heavy back-office processes you are automating with Sema4.ai. Group them by the outcome they achieve, not the steps they take. This will help you identify which workflows to consolidate or enhance in Ceven.
Connect the Same Apps in Ceven
Ceven connects to 1,000+ tools, including the apps you are using with Sema4.ai. Start by connecting the same apps in Ceven, ensuring that your data flows seamlessly between them.
Describe the Outcome to Rebuild
In Ceven, you describe the outcome you want to achieve, and Ceven helps you build the workflow to get there. This is different from recreating each step one-for-one. Think about what each workflow is supposed to accomplish and build it in Ceven accordingly.
Add AI Steps and Approval Gates
Where Sema4.ai was brittle or lacked certain capabilities, add AI steps and human-approval gates in Ceven. This will make your workflows more robust and reliable. For example, if a document needs review, add a human-approval gate to ensure accuracy.
Validate in Parallel
Run both Sema4.ai and Ceven in parallel on real data. This allows you to validate that Ceven is working as expected without disrupting your current processes. Use human-approval gates on writes to systems of record to ensure data integrity.
Schedule and Cut Over
Once you've validated that Ceven is working correctly, schedule a cutover date. Ensure all stakeholders are aware of the transition and have a rollback plan in case of any issues.
Monitor and Optimize
After the cutover, monitor your workflows in Ceven closely. Use the insights gained to optimize your workflows further and take full advantage of Ceven's capabilities.
Why teams switch from Sema4.ai to Ceven
Teams often switch from Sema4.ai to Ceven for several reasons. Ceven offers a more comprehensive platform for AI workflow automation, with the ability to connect to 1,000+ tools. This allows for more integrated and seamless workflows. Additionally, Ceven's AI steps and human-approval gates provide a higher level of control and reliability, making it easier to handle complex document-heavy processes.
What moves over and what doesn't
When migrating from Sema4.ai to Ceven, the workflows and automations you have built will need to be rebuilt in Ceven. This includes the logic, steps, and integrations. However, the actual data and documents processed by these workflows will remain in your existing systems. This means you are moving the automation and workflows, not the data. You will also need to re-authorize the connected apps in Ceven. The outcome of the workflows should be preserved, but the process of achieving them will be enhanced and optimized.
Avoiding the common pitfalls
One common pitfall is trying to recreate each step one-for-one from Sema4.ai in Ceven. Instead, focus on the outcome and rebuild the workflows in a way that leverages Ceven's capabilities. Another pitfall is not validating in parallel. Running both systems simultaneously on real data ensures a smooth transition and allows you to identify any issues before fully committing to Ceven. Additionally, ensure that you have a rollback plan in case of any unexpected problems during the cutover.
Frequently asked
Can Ceven auto-import my workflows from Sema4.ai?
No, Ceven does not support automatic import of workflows from Sema4.ai. You will need to rebuild your workflows in Ceven, usually consolidating them into fewer, more capable workflows. This process allows you to optimize and enhance your automations.
What happens to my data during the migration?
Your data remains in your existing systems. The migration process involves moving the automation and workflows, not the data itself. Ensure that your data flows seamlessly between the connected apps in Ceven.
How long does the migration process take?
The migration process timeline varies depending on the complexity and number of workflows you have in Sema4.ai. It is recommended to allocate sufficient time for inventorying, rebuilding, and validating your workflows in Ceven. Running both systems in parallel can extend the timeline, but it ensures a smooth transition.