How to Migrate from Sintra AI to Ceven
Sintra AI provides a team of role-based AI employees that automate marketing, sales, support, and admin tasks for small businesses. As your business grows, you may find that you need more control and customization over your workflows. Ceven offers a powerful platform for automating end-to-end workflows with AI steps and human-approval gates, connecting to 1,000+ tools, and building no-code pages and apps.
This guide will walk you through the process of migrating your workflows from Sintra AI to Ceven. Keep in mind that there is no automatic import, so you will need to rebuild your workflows on Ceven and re-authorize the same connected apps. It is recommended to run both systems in parallel on real data and switch over only once the Ceven version is proven. This ensures a smooth transition and minimizes disruption to your business operations.
Migrate from Sintra AI to Ceven in 7 steps
Inventory your workflows by outcome
Start by listing all the tasks and workflows you have set up in Sintra AI. Group them by the outcomes they achieve, such as lead enrichment, follow-up emails, or support ticket handling. This will help you understand the high-level goals of your automations and make it easier to rebuild them in Ceven.
Connect the same apps in Ceven
Sign up for Ceven and connect the same apps and services that you have integrated with Sintra AI. Ceven supports 1,000+ tools, so you should be able to find all the integrations you need. This step ensures that your new workflows in Ceven can interact with the same data sources and destinations as your Sintra AI workflows.
Describe the outcomes to rebuild
Instead of recreating each step of your Sintra AI workflows one-for-one, focus on the outcomes you want to achieve. Describe these outcomes in Ceven and use the platform's AI steps and human-approval gates to design more robust and flexible workflows. This approach allows you to take full advantage of Ceven's capabilities and improve upon your existing automations.
Add AI steps and approval gates
Identify areas where Sintra AI's automations were brittle or prone to error. In Ceven, add AI steps to handle these tasks more intelligently. Additionally, incorporate human-approval gates to ensure that critical actions are reviewed by a team member before execution. This adds an extra layer of control and accuracy to your workflows.
Validate in parallel
Run your Sintra AI and Ceven workflows in parallel for a period of time, using real data. This allows you to compare the performance of the two systems and ensure that your Ceven workflows are functioning as expected. Pay close attention to any discrepancies or issues that arise during this validation period.
Schedule and cut over
Once you are confident that your Ceven workflows are working correctly, schedule a cutover date. On this date, disable your Sintra AI workflows and fully transition to using Ceven. Monitor your workflows closely during this initial period to ensure a smooth handoff and address any unexpected issues that may arise.
Review and optimize
After the migration, regularly review your Ceven workflows and look for opportunities to optimize and improve them. Take advantage of Ceven's AI capabilities and human-approval gates to continually enhance your automations and better support your business needs.
Why teams switch from Sintra AI to Ceven
Teams often switch from Sintra AI to Ceven to gain more control and customization over their workflows. While Sintra AI provides a solid foundation for automating tasks with role-based AI employees, Ceven offers a more flexible and powerful platform for building end-to-end workflows. With Ceven, you can take advantage of AI steps, human-approval gates, and robust scheduling to create more intelligent and adaptable automations.
Additionally, Ceven's ability to connect to 1,000+ tools allows for seamless integration with a wide range of services and platforms. This makes it easier to build comprehensive workflows that span multiple aspects of your business, from marketing and sales to support and admin tasks. By migrating to Ceven, teams can streamline their operations, reduce manual busywork, and focus on more strategic initiatives.
What moves over and what doesn't
When migrating from Sintra AI to Ceven, it's important to understand what will move over and what won't. The actual workflows and automations themselves will need to be rebuilt in Ceven, as there is no automatic import. However, the outcomes and goals of your Sintra AI workflows can be carried over and even improved upon in Ceven.
Data and integrations will also need to be re-established in Ceven. This includes connecting the same apps and services, as well as setting up any necessary data transfers or syncs. While this may seem like a significant effort, it also presents an opportunity to optimize your workflows and take full advantage of Ceven's capabilities. Keep in mind that Ceven is not a replacement for your CRM or system of record, so any data stored in those systems should remain where it is.
Avoiding the common pitfalls
One of the most common pitfalls when migrating from Sintra AI to Ceven is trying to recreate each step of your existing workflows one-for-one. Instead, focus on the outcomes you want to achieve and use Ceven's features to build more robust and flexible workflows. This approach allows you to take full advantage of Ceven's AI steps and human-approval gates, leading to better and more intelligent automations.
Another pitfall is failing to validate your Ceven workflows in parallel with your Sintra AI workflows. Running both systems simultaneously on real data allows you to compare their performance and ensure that your Ceven workflows are functioning as expected. This validation period is crucial for identifying any discrepancies or issues and addressing them before fully transitioning to Ceven. Additionally, be sure to monitor your workflows closely during the initial period after cutover to ensure a smooth handoff and address any unexpected issues that may arise.
Frequently asked
Can Ceven auto-import my workflows from Sintra AI?
No, Ceven cannot auto-import your workflows from Sintra AI. Migrating involves rebuilding your workflows in Ceven, which usually results in fewer, more capable workflows. This process allows you to take full advantage of Ceven's AI steps, human-approval gates, and robust scheduling.
Will I lose any data during the migration?
You will not lose any data during the migration, as long as you keep your Sintra AI and Ceven workflows running in parallel and ensure that your data is being properly synced between the two systems. However, it's important to note that Ceven is not a replacement for your CRM or system of record, so any data stored in those systems should remain where it is.
How long does the migration process typically take?
The migration process can vary in length depending on the complexity and number of workflows you have in Sintra AI. It's recommended to allocate sufficient time for inventorying your workflows, rebuilding them in Ceven, and validating the new workflows in parallel with your existing Sintra AI workflows. Once you are confident that your Ceven workflows are working correctly, you can schedule a cutover date and fully transition to using Ceven.