How to Migrate from Topo to Ceven
Migrating from Topo to Ceven involves rebuilding your AI sales and outreach workflows to take advantage of Ceven's broader automation capabilities and stronger integration ecosystem. This guide will walk you through the process step by step, ensuring a smooth transition.
Before you begin, it's important to note that there is no automatic import from Topo to Ceven. You'll need to reauthorize your connected apps and rebuild your workflows. We recommend running both platforms in parallel on real data and switching over only once the Ceven version is proven.
Migrate from Topo to Ceven in 6 steps
Inventory Your Topo Workflows
Start by documenting each of your Topo workflows, focusing on their outcomes rather than the steps. Identify the triggers, actions, and goals of each workflow to understand what you need to recreate in Ceven.
Connect Your Apps in Ceven
Reauthorize the same apps in Ceven that you used in Topo. Ceven supports 1,000+ tools, so you should find all the integrations you need. This step ensures that your data flows seamlessly between your existing tools and Ceven.
Rebuild Your Workflows in Ceven
Instead of recreating your Topo workflows one-for-one, focus on achieving the same outcomes with Ceven's more flexible and powerful automation capabilities. Use Ceven's AI steps and human-approval gates to enhance your workflows where Topo was limited.
Add AI Steps and Approval Gates
Where Topo's workflows were brittle, add AI steps and human-approval gates in Ceven. This ensures that your workflows are more robust and can handle exceptions or require human oversight when needed.
Validate in Parallel
Run your Topo and Ceven workflows in parallel on real data. This allows you to compare the results and ensure that your Ceven workflows are performing as expected before fully transitioning.
Schedule and Cut Over
Once you're confident in your Ceven workflows, schedule a cutover date. Communicate this change to your team and stakeholders to ensure a smooth transition. Use Ceven's scheduling features to automate the switch.
Why teams switch from Topo to Ceven
Teams often switch from Topo to Ceven because Ceven offers a broader range of automation capabilities and a larger integration ecosystem. While Topo excels in AI sales and outreach, Ceven allows for end-to-end workflow automation across multiple tools and platforms, providing more flexibility and control.
Additionally, Ceven's ability to build and host no-code pages and apps can streamline processes that Topo doesn't support. This makes Ceven a more comprehensive solution for teams looking to automate and optimize their sales and outreach workflows beyond what Topo can offer.
What moves over and what doesn't
When migrating from Topo to Ceven, the data and general structure of your workflows can be rebuilt, but the specific automation logic and integrations will need to be re-created. Ceven's 1,000+ tool integrations ensure that you can connect all the same apps, but the workflow logic will need to be redesigned to take advantage of Ceven's features.
What doesn't move over is the exact step-by-step automation logic from Topo. You'll need to rebuild your workflows in Ceven, which can be an opportunity to improve and optimize your processes. This means you can consolidate multiple workflows into fewer, more capable automations.
Avoiding the common pitfalls
One common pitfall is trying to recreate your Topo workflows exactly as they were. Instead, focus on achieving the same outcomes with Ceven's more advanced features. This approach can lead to more efficient and effective workflows.
Another pitfall is not validating your Ceven workflows in parallel with Topo. Running both systems simultaneously allows you to compare results and ensure a smooth transition. Additionally, adding human-approval gates on writes to systems of record can prevent data issues during the migration process.
Frequently asked
Can Ceven automatically import my Topo workflows?
No, Ceven does not support automatic imports from Topo. You'll need to rebuild your workflows in Ceven, which can be an opportunity to improve and consolidate your automations.
How long does it typically take to migrate from Topo to Ceven?
The time it takes to migrate depends on the complexity of your Topo workflows and your familiarity with Ceven. On average, it can take a few weeks to a couple of months to fully transition.
Will I need to reauthorize all my connected apps in Ceven?
Yes, you'll need to reauthorize all your connected apps in Ceven. This ensures that your data flows seamlessly between your existing tools and Ceven.