AP and AR reconciliation

Payables and receivables live on opposite sides of the same story, and reconciling them means holding an accounting system, a bank feed, a billing tool, and a spreadsheet in your head at once. On the AR side someone ties Stripe payouts and customer payments back to open invoices; on the AP side someone matches vendor bills and card spend against what actually cleared. The records rarely line up cleanly because timing, fees, partial payments, and currency all shift the numbers. So a trained accountant spends days chasing the handful of lines that do not tie, while the ones that do tie still have to be checked. The work is not hard, it is spread across tools nobody wired together, and it blocks the close every month.

You describe the outcome in plain language, and Ceven builds a workflow that pulls open payables and receivables from NetSuite or QuickBooks, payouts and charges from Stripe, bills from Bill.com, and card activity from Ramp, then matches them line by line with an AI step. Clean matches are grouped and set aside; the exceptions, the partial payments, the unexplained fees, the duplicates, are flagged with the reason they did not tie. For each exception the workflow drafts the adjusting entry or the write-off a person would have keyed by hand, along with the evidence it used to propose it. Xero and QuickBooks stay the ledger of record, because Ceven runs around the accounting system rather than becoming it.

No adjusting entry posts and no payment is released until a human approves it. The controller sees the matched set, the flagged exceptions, and each drafted entry with its supporting records, and can edit, reject, or approve line by line. Once approved, the workflow writes through the accounting system's own supported path and logs every action to the audit trail, so the reconciliation leaves an exportable record of what tied, what did not, and who cleared each exception. That is the difference between a faster close and an unauditable one.

You can start free with no credit card. Connect NetSuite, QuickBooks, Stripe, Bill.com, Xero, and Ramp, describe the reconciliation you run today, and Ceven builds the workflow across its library of more than a thousand tools. Because it reconciles around your ledger instead of replacing it, the accounting system stays your single source of truth while the matching, flagging, and drafting stop eating the week. You keep the close calendar you have; Ceven just removes the manual stitching that made it slip.