ceven

Coassemble

Syncs learner progress and course completion data into your CRM, automates user enrollment based on external triggers, and monitors training gaps across your client base.

Try Coassemble in Ceven

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Why use Ceven?

  1. AI native Coassemble integration

    • Describe the outcome and Ceven picks the right Coassemble calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Coassemble data, across all 4 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Coassemble access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Coassemble, when, and on whose behalf.
    • The agent pauses and asks when Coassemble is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Coassemble.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Coassemble action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Coassemble, and when to use it.

Get Clients
Use this when you need to browse or process organization records sequentially to map Coassemble clients to internal account IDs.
Get Courses
Pull a list of all available courses. Use this to find specific course identifiers for enrollment workflows or progress audits.
Get Trackings
Fetch learner progress data. Use this to check completion status, time spent, or specific module scores for a user.
Get Users
Pull a list of users filtered by client. Use this to verify if a learner exists before attempting to assign a course.
Search Clients
Query clients by name or identifier to find the correct organization context for a workflow.
Search Courses
Find courses by title or keyword to dynamically assign training based on user job roles.
Search Users
Look up a user by email or name to retrieve their unique identifier for tracking calls.
Create User
Add a new learner to a specific client organization. Use this during employee onboarding flows.
Assign Course
Enroll a specific user into a course. Trigger this when a user reaches a certain milestone in your app.
Update User Profile
Modify user details or status. Use this to deactivate users who have left the organization.
List Course Modules
Pull the structure of a course to see which specific lessons a learner is stuck on.
Export Tracking Report
Generate a full progress report for a client. Use this to feed data into a monthly business review.

12 actions · scroll to see them all

Frequently asked questions

Ceven manages Coassemble pagination automatically. When you request a list of users or clients, the agent checks the total record count and the page size. If the data spans multiple pages, Ceven will make sequential requests in the background to gather all necessary records before processing your prompt. You do not need to specify page numbers or offsets in your instructions. For very large datasets with thousands of users, the agent may summarize the first few pages and ask if you want to continue fetching more to avoid hitting timeout limits during a single run.
Yes. You can build a workflow that polls the Get Trackings endpoint for specific users or courses. When the agent detects a status change to completed, it can trigger any downstream action in your connected tools. For example, it can send a certificate via email, update a field in your CRM, or notify a manager in Slack. Since Coassemble does not always provide instant webhooks for every single event, Ceven typically handles this via scheduled checks that run at intervals you define in the workflow settings.
Absolutely. Ceven is designed to handle the client identifier architecture used by Coassemble. When the agent performs a lookup for users or courses, it first identifies the correct client ID associated with that organization. This ensures that data from different clients remains isolated and that users are only enrolled in courses belonging to their respective organization. You can set up workflows that loop through your entire client list to perform bulk audits or updates across your entire learner base without manual switching.
Coassemble imposes specific rate limits on their API to ensure platform stability. If a Ceven workflow attempts to sync thousands of users in a very short window, you may encounter a 429 Too Many Requests error. To mitigate this, Ceven implements an exponential backoff strategy, meaning the agent will automatically pause and retry the request after a short delay. For extremely large migrations, we recommend scheduling the workflow to run in smaller batches over several hours to stay within the allowed request thresholds per minute.
Currently, the Coassemble integration focuses on the management and tracking layer rather than the content creation layer. This means the agent can manage users, assign courses, and read progress data, but it cannot build new lessons, upload videos, or design quizzes inside the Coassemble editor. To create a course, you should use the Coassemble native authoring tools. Once the course is published and has an identifier, Ceven can then take over the distribution, enrollment, and tracking of that content across your organization.
The most reliable way Ceven maps users is through the email address. When a workflow triggers, the agent searches Coassemble for a user with a matching email. If a match is found, it uses the Coassemble user ID for all subsequent tracking and enrollment calls. If no match exists, the agent can be configured to create a new user record automatically. This ensures that your training data stays synced with your source of truth, whether that is an HR system, a CRM, or a custom internal database.
Ceven can track both. By using the Get Trackings tool, the agent can see the overall completion percentage of a course as well as the status of individual modules. This allows you to build more granular workflows. For instance, you can set up an alert that fires only if a user spends more than three days on a single module without completing it, rather than waiting for the entire course to be marked as incomplete. This provides a much more proactive approach to learner support.
Yes. Ceven uses industry standard encryption for all data in transit and at rest. We connect to Coassemble using secure API authentication, and your credentials are stored in an encrypted vault that is never exposed to the model or other users. Access to your Coassemble data is strictly governed by the permissions of the API key or token you provide. You can revoke access at any time from your Coassemble account settings, which immediately cuts off the agent ability to read or write data to your training environment.

Alternatives to Coassemble

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

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