ceven

Files.com

Moves files between cloud storage and your internal apps, manages folder permissions for external clients, and automates the cleanup of expired share links.

Try Files.com in Ceven

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Why use Ceven?

  1. AI native Files.com integration

    • Describe the outcome and Ceven picks the right Files.com calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Files.com data, across all 7 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Files.com access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Files.com, when, and on whose behalf.
    • The agent pauses and asks when Files.com is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Files.com.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Files.com action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Files.com, and when to use it.

Delete API Key
Use this when you need to revoke an API key after confirming its identifier to secure the account.
Delete Permission
Remove a specific permission by its ID after verifying the identifier to restrict access.
Delete Share
Use this when you need to revoke access to a shared item by confirming its share ID.
Get S3 Key for Upload
Generate a temporary key for file uploads to host a local file before importing or sharing.
List Folders
Pull a paginated list of folders under a parent directory to map out storage structures.
List Groups
Retrieve a paginated list of all groups before performing group related operations.
List Permissions
Inspect who has access and what level of permission exists for a given file or folder.
Create Folder
Create a new directory for organizing client assets or project files.
Upload File
Push a file from a workflow source into a specific Files.com directory.
Download File
Pull a file from storage to be processed by another AI agent or tool.
Create Share Link
Generate a secure external link for a file or folder to share with a client.
Update Folder
Rename or move a folder to maintain organizational standards.

12 actions · scroll to see them all

Frequently asked questions

Ceven utilizes the Files.com API to initiate transfers without pulling the entire file into the agent memory. For very large files, the agent triggers a server side move or copy within the Files.com environment. This ensures that we do not hit memory limits or cause timeouts during the workflow execution. If a file needs to be moved to another cloud provider, Ceven coordinates the transfer using the native integration capabilities of Files.com to ensure the data path remains secure and efficient. You will see a status update in the workflow log once the transfer is confirmed by the platform.
Yes. The agent can create users, assign them to specific groups, and define fine grained permissions for individual folders. You can tell the agent to give a user read only access to a specific folder for a limited time. The agent then calls the permissions API to set the exact scope. This is particularly useful for onboarding contractors who only need access to a subset of project files. You can also set up a recurring workflow that audits these permissions every week and alerts you if any external user has access to a restricted root directory.
Files.com enforces rate limits that vary based on your specific account tier. If a Ceven workflow triggers a massive burst of API calls, such as updating permissions for thousands of folders at once, the platform may return a 429 too many requests error. To handle this, Ceven implements an exponential backoff strategy. The agent will pause and retry the request automatically. However, for extremely large batch operations, we recommend scheduling the workflow to run in smaller chunks over several hours to avoid hitting the hard ceiling of your subscription tier.
Yes. You can build a workflow that lists all files in a directory and filters them by their last modified date. When the agent finds files older than a specified threshold, it can either move them to a cold storage archive folder or delete them entirely. You can add a human in the loop step where the agent sends you a list of files slated for deletion and waits for your approval before executing the delete command. This prevents the accidental loss of important historical data while keeping your primary storage clean.
Ceven can programmatically generate share links with specific settings, such as password protection or expiration dates. When a workflow reaches a stage where a client needs to review a document, the agent creates the link and inserts it into an email or Slack message. The agent can also track these links and delete them once the client has downloaded the file or once the deadline has passed. This removes the need for staff to manually create and track every single external link sent to customers.
Ceven can act as the orchestrator between Files.com and other storage providers like AWS S3 or Google Drive. Since Ceven has access to multiple integrations, it can pull a file from Files.com and push it to another destination based on a trigger. For example, once a file is marked as approved in Files.com, the agent can automatically mirror that file to a public facing S3 bucket for website distribution. This creates a seamless pipeline from secure internal storage to external delivery without manual uploads.
Ceven stores your Files.com API credentials using industry standard encryption at rest. The keys are only accessed by the workflow engine at the moment an API call is required. We do not share these keys with the large language model; the model only sees the tool definitions and the results of the calls. You can rotate your API keys in the Files.com dashboard at any time. Once rotated, you simply update the connection in the Ceven settings to restore service to your active workflows.
Yes. By using the list folders and create folder actions, the agent can build complex directory structures on the fly. If you have a naming convention for your projects, the agent can parse the project name from an incoming email, check if a corresponding folder exists in Files.com, and create it if it is missing. It can then route all subsequent uploads for that project into that specific folder. This ensures your storage remains organized without any manual filing by your team members.

Alternatives to Files.com

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

Dropbox Business logoDropbox BusinessBox logoBoxEgnyte logoEgnyte

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