ceven

Google Tasks

Syncs your task lists across Google apps, converts incoming emails into actionable items, and manages your daily to do lists based on calendar events.

Try Google Tasks in Ceven

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Why use Ceven?

  1. AI native Google Tasks integration

    • Describe the outcome and Ceven picks the right Google Tasks calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Google Tasks data, across all 16 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Google Tasks access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Google Tasks, when, and on whose behalf.
    • The agent pauses and asks when Google Tasks is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Google Tasks.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Google Tasks action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Google Tasks, and when to use it.

Clear tasks
Use this to permanently remove all completed tasks from a specific list to keep the view clean.
Create task list
Create a new named list to group related tasks for a specific project or client.
Delete task
Remove a specific task from a list entirely when it is no longer needed.
Delete task list
Permanently delete an entire list and all tasks contained within it.
Get task
Pull the details of a single task using its unique ID and parent list ID.
Get task list
Retrieve the metadata and properties of a specific task list.
Insert task
Add a new task to a list, optionally nesting it as a subtask or placing it after another task.
List task lists
Pull all available task lists for the authenticated user account.
List tasks
Retrieve all tasks from a specific list, including options to show completed items.
Move task
Change the position of a task within a list or move it to a different list.
Patch task
Update specific fields of a task like the title or status without overwriting the whole object.
Patch task list
Change the title of an existing task list.
Update task
Fully update a task record with new details and status.
Update task list
Modify the properties of an existing task list.
Create a task list
Creates a new task list with the specified title.

15 actions · scroll to see them all

Frequently asked questions

Ceven uses OAuth 2.0 to connect to your Google account. When you initiate the connection, you are redirected to a secure Google sign in page where you grant specific permissions to access your tasks. We never see or store your Google password. Instead, Google provides us with an access token and a refresh token. The access token allows the agent to perform actions on your behalf for a short window, while the refresh token allows us to maintain the connection without asking you to log in every hour. You can revoke this access at any time through your Google Account security settings under Third party apps with account access.
Yes. When using the Insert Task action, the agent can specify a parent task ID. This allows Ceven to build hierarchical lists where a main objective is broken down into smaller, manageable steps. For example, if the agent creates a task called Project Launch, it can automatically insert five subtasks underneath it for planning, execution, and review. This structure is mirrored exactly in the Google Tasks sidebar in Gmail and the Google Calendar app, ensuring that your organized workflow remains intuitive regardless of where you view your lists.
Ceven is subject to the Google Tasks API quota limits. While these limits are generous for most users, extremely high volume operations like bulk importing thousands of tasks in a few seconds may trigger a 429 rate limit error. When this happens, the Ceven agent uses an exponential backoff strategy, meaning it will wait a few seconds before retrying the request. This ensures that your data is processed reliably without the workflow crashing. For most professional use cases involving daily task management and email syncing, you will never encounter these limits during normal operation.
Ceven can set due dates and times for tasks using the RFC3339 UTC format required by the API. When a task is assigned a date and time, it automatically appears on your Google Calendar. However, it is important to note that the Google Tasks API does not support the creation of custom notification sounds or complex repeating reminder schedules through third party integrations. The agent can set the deadline, but the specific push notification behavior is controlled by your global Google Tasks app settings on your mobile device or browser.
The agent can interact with completed tasks in two ways. First, it can query for completed tasks to trigger a follow up workflow, such as sending a completion report to a manager. Second, it can use the Clear Tasks action to permanently purge completed items from a list. Unlike marking a task as complete, which just hides it from the active view, the clear action is destructive and cannot be undone. We recommend setting up a weekly cleanup workflow rather than an instant delete to ensure you have a record of your work for a few days.
Ceven allows you to connect multiple Google accounts if you have multiple workspaces. Each account is treated as a separate connection with its own OAuth token. You can build workflows that move information between these accounts, such as pulling a task from a shared client account and creating a mirror copy in your personal task list. This is particularly useful for freelancers or agency owners who need to keep their professional obligations separate across different domains while maintaining a single unified view of their daily priorities within the Ceven agent layer.
If a workflow attempts to insert or update a task in a list that has been deleted, the Google API returns a 404 Not Found error. Ceven agents are programmed to handle this gracefully. Instead of failing the entire workflow, the agent will attempt to find a list with a similar name or create a new list to ensure the data is not lost. It will then log a notification in the workflow history informing you that the original list was missing and a new one was created to house the task.
Currently, Google Tasks does not offer native shared lists in the same way that Google Keep or Google Docs does. Each task list is private to the authenticated user. Because of this limitation in the Google Tasks architecture, Ceven cannot directly collaborate on a single list with another user. To achieve a shared effect, you can build a Ceven workflow that syncs tasks from a shared Google Sheet or a shared Trello board into the individual Google Tasks lists of multiple team members, effectively distributing assignments across different accounts.

Alternatives to Google Tasks

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

Todoist logoTodoistTickTick logoTickTickMicrosoft To Do logoMicrosoft To Do

Try Ceven on your stack

Plug Ceven on top of the tools you already run. Connect Google Tasks and the rest of your stack, describe the outcome, and its agents handle the work end to end, days of it in minutes.

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