ceven

Worksnaps

Syncs remote employee time logs and project progress into your payroll and resource planning tools, then flags productivity gaps for manager review.

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Why use Ceven?

  1. AI native Worksnaps integration

    • Describe the outcome and Ceven picks the right Worksnaps calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Worksnaps data, across all 14 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Worksnaps access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Worksnaps, when, and on whose behalf.
    • The agent pauses and asks when Worksnaps is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Worksnaps.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Worksnaps action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Worksnaps, and when to use it.

Create Project
Use this when you need to set up a new project container before users can begin logging time against it.
Create Task
Add a specific task to an existing project. Use this after you have confirmed the project ID exists.
Delete Task
Remove a task from a project by ID. Use this for cleanup after confirming the project context.
Get Project Details
Pull the full details of a specific project using its unique ID.
Get Project Report
Pull a summary of logged time per day for a project within a specific date range.
Get Projects
Retrieve a paginated list of all accessible projects in the account.
Get Task Details
Retrieve specific details for a task within a project using project and task IDs.
Get Project Tasks
Pull all tasks associated with a specific project ID.
Get User Account
Retrieve account information for a specific user by their ID.
Get User Assignments
List all project assignments for the authenticated user to see current workloads.
Get Users
Fetch a complete list of all users registered in the Worksnaps account.
Update Project
Modify existing project fields such as name or description using the project ID.
Update Task
Change details for a specific task using the project ID and task ID.
Update User Account
Update user profile information after verifying the user exists in the system.

14 actions · scroll to see them all

Frequently asked questions

Worksnaps enforces strict request limits to ensure platform stability. Ceven manages this by implementing an intelligent queuing system that spaces out API calls. If the agent hits a rate limit, it automatically enters a backoff period and retries the request without failing the entire workflow. For large data pulls, such as fetching reports for an entire organization over a year, Ceven breaks the request into smaller chunks and processes them sequentially. This ensures that your other integrations do not experience lag and that no data is dropped during high volume synchronization events between Worksnaps and your other SaaS tools.
Yes. You can build a workflow where a new card in Trello or a new issue in Jira triggers the Create Task action in Worksnaps. The agent first checks if the corresponding project exists using Get Projects. If the project is missing, it can create the project first and then add the task. This ensures that your time tracking structure always mirrors your project management tool without any manual entry. You can map custom fields from your source app directly into the Worksnaps task description to provide employees with full context before they start their timers.
No. The Worksnaps API provides metadata and time logs but does not expose the raw screenshot image files via the standard API endpoints used by Ceven. The agent can tell you how many hours were logged and which tasks were active, but it cannot pull or analyze the actual images. This is a hard limitation of the Worksnaps API design to protect user privacy. If you need to review screenshots, you must do so directly within the Worksnaps web dashboard. Ceven focuses on the quantitative data like durations, dates, and project assignments.
The agent uses the Get Project Report tool to pull daily time summaries. You can set a trigger to run this every Friday afternoon. The agent aggregates the hours, compares them against a budget stored in a Google Sheet or Salesforce, and then calculates the remaining balance. If the balance is low, the agent can send a Slack alert to the project lead. This transforms raw time data into a proactive budget management system. Because it runs on a schedule, you never have to manually generate a report to know if a project is slipping.
Yes. By using the Get Users and Get User Assignments tools, Ceven can audit who is working on what. If a new employee is added to your HR system, Ceven can automatically assign them to the relevant Worksnaps projects based on their department. If a project is marked as closed in your CRM, the agent can identify all users assigned to that project and move them to a general overhead project or remove them entirely. This keeps your Worksnaps environment clean and ensures that users only see the projects they need.
Absolutely. Ceven can pull the total logged hours for every user using the project report and user account tools. It then formats this data to match the requirements of your payroll provider, such as Gusto or ADP. The agent can handle the calculation of overtime or different hourly rates based on the project the time was logged against. This removes the need for manual spreadsheets at the end of the pay period. The agent can even flag discrepancies where logged time does not match the expected weekly quota for a specific role.
Ceven uses a validation step before any write or update action. Before attempting to update a task, the agent calls Get Project Details to ensure the project is still active and the ID is valid. If the project was deleted in Worksnaps, the agent will catch the error and notify you via your chosen alert channel rather than letting the workflow fail silently. You can configure the agent to attempt to find a replacement project by name or to move the orphaned tasks to a general recovery project to ensure no time tracking data is lost.
When calling Get Users or Get Projects, Worksnaps returns data in pages. Ceven is built to handle this automatically. The agent recognizes the pagination markers in the API response and continues to make requests until the entire dataset is retrieved. This happens in the background, so from your perspective, you simply ask for a list of all users and receive the full set. This is critical for larger organizations with hundreds of remote contractors where a single API call would only return a fraction of the necessary team data.

Alternatives to Worksnaps

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

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