AI agents for property management
Maintenance triage and dispatch across AppFolio and Buildium. State-specific lease renewal notices. Rent-increase letters generated and sent.
Systems of record this works alongside
Starter workflows
Maintenance triage and dispatch
Inbound tenant maintenance request lands. The agent classifies (plumbing, HVAC, appliance, general), checks the warranty status, dispatches the right vendor, schedules with the tenant, and updates the work-order status.
Lease renewal notice generation
Per lease per state, draft the renewal notice on the legal timeline. The notice covers the rent change, the lease term options, and the response deadline. Sends through the portal or by certified mail per the state requirement.
Rent-increase letter generation
When the rent change exceeds the state's just-cause threshold or rent-stabilization band, the letter cites the legal basis and includes the documentation the tenant is entitled to.
Owner statement assembly
Monthly per property, the agent assembles the owner statement with rent collected, expenses paid, work orders completed, and the variance against budget. Drafts the cover note in the property manager's voice.
Why every state lease workflow is different
Lease law varies by state, county, and city. California, New York, Oregon, Washington, and a growing number of cities have just-cause eviction or rent-stabilization rules that shape how renewal notices and rent-increase letters have to be drafted. A property manager running a portfolio across three states is reading three different lease statutes every renewal cycle. The agent carries the per-jurisdiction rules and drafts the notice that fits where the property sits, which is the part of the workflow that turns into a fair-housing complaint when somebody gets it wrong.
Frequently asked
Does the agent dispatch maintenance vendors directly?
Yes for vendors on the property's preferred-vendor list. The agent calls or messages the vendor with the work order, schedules with the tenant, and tracks completion.
What about the legal review on rent-increase letters in jurisdictions like New York?
The agent drafts the letter to the per-state rule. The property manager reviews. For a portfolio with significant exposure in a complex jurisdiction, a quarterly attorney review of the agent's drafts is the right pattern.
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