New hire onboarding checklists

Onboarding a new employee sets off a burst of tasks across teams that rarely coordinate: IT provisions accounts, facilities orders equipment, the manager lines up training, and HR tracks the paperwork. The trigger is a new record in Workday or BambooHR, but from there the checklist lives in someone's memory, a stale template, and a handful of separate tools. Steps get missed, an account is not ready on day one, a piece of equipment never got ordered, and the new hire spends their first morning waiting instead of working. Nobody has a single view of what is done and what is outstanding, so the coordinator chases each team for status. It is repetitive, cross-functional coordination, exactly the kind that falls apart when it depends on people remembering the same list every time.

You describe the onboarding you want in plain language, and Ceven builds a workflow that triggers on a new hire record in Workday or BambooHR and assembles a checklist tailored to the person's role, team, and start date. It creates the tasks in Asana with the right owners and due dates, sets up the workspace and documents the new hire needs in Google Workspace, and drafts the access requests for the accounts and systems their role calls for. A structured onboarding page is compiled in Notion so the manager and the new hire have one clear place to see what is happening and when. The workflow keeps everyone aligned by posting assignments and progress to the team channel in Slack, so each owner knows their part without a meeting. The employee record stays in Workday or BambooHR as the source of truth, because Ceven runs the workflow around it rather than becoming the system of record. What the coordinator gets is a complete, owner-assigned plan instead of a checklist they have to rebuild for every hire.

Nothing that grants access or changes an account happens without a person approving it. Ceven drafts the access requests and the provisioning steps and routes them to the right owner, who approves, adjusts the scope, or denies each one, so no permission is granted on autopilot. The rest of the checklist is proposed the same way, and the coordinator confirms the plan before tasks fan out to the teams. When an owner approves an access step, Ceven proceeds only with what was authorized and writes a row to the audit trail recording what was requested, what was granted, who approved it, and when. That exportable record matters for security reviews, because who has access to what and on whose authority is exactly what an auditor will ask. The gate keeps provisioning controlled while the workflow removes the manual coordination around it.

You can start free with no credit card and connect the systems your onboarding already touches, from Workday and BambooHR to Asana, Google Workspace, Notion, and Slack. Describe your ideal first week, and Ceven builds the workflow across its library of more than a thousand tools so it reflects how your team actually onboards rather than a generic template. The same foundation connects back to interview scheduling coordination and forward into access request provisioning and day-zero setup, so a new hire moves from offer to first day without dropped handoffs. Every onboarding stays visible in the audit trail, giving HR and IT a clear record of what was set up and approved for each person.