ceven

Everhour

Syncs tracked hours and expenses into your billing system, automates project budget alerts, and maps time logs to client invoices as they are recorded.

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Why use Ceven?

  1. AI native Everhour integration

    • Describe the outcome and Ceven picks the right Everhour calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Everhour data, across all 38 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Everhour access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Everhour, when, and on whose behalf.
    • The agent pauses and asks when Everhour is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Everhour.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Everhour action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Everhour, and when to use it.

Create Client
Use this when you need to add a new client to the system before you can assign them to projects or track time.
List Clients
Pull a full list of all clients in the workspace to get an overview of your current customer base.
Get Client by ID
Pull detailed information for a specific client using their unique identifier.
Create Project
Use this to persist a new project in Everhour after gathering the necessary budget and client details.
List all projects
Pull every project accessible via the API to audit active work or check project status.
Get Project
Pull the specific details and settings of a single project using its ID.
Create Section
Use this to organize tasks under an existing project by creating a new categorized section.
List Sections
Pull all sections within a specified project to see how work is categorized.
Create Task
Use this to quickly add a new task under a specific project ID for team members to track time against.
Start Timer
Use this to immediately begin tracking time on a specific task for the authenticated user.
List Expenses
Pull all expense records across the workspace for review or billing purposes.
List Invoices
Pull every invoice in the workspace to check payment status or billing history.
List Team Members
Pull the current team roster to check member availability or assign tasks.
Update Client
Use this to modify client details like hourly rates or names after confirming the client ID.
Update Project
Use this to modify project details or budget limits using the project ID.
List Tags
Pull every tag in the workspace to filter time logs or expenses by category.
Delete a client
Tool to delete a client. use when you need to permanently remove a client from everhour after confirming the client id.
Get Section
Tool to retrieve a specific section. use when you need detailed section data by its id.
Get Authenticated User Profile
Tool to retrieve profile information of the authenticated user. use after providing api key to fetch current user's profile details.
List Expense Categories
Tool to list all expense categories. use when you need to retrieve every category available for categorizing expenses after authenticating with your api key.
List Webhooks
Tool to list all webhooks. use when you need to retrieve every configured webhook for the account after authenticating with your api key.
List Teams
Tool to list all teams. use to retrieve available teams for your api key.
Delete a project
Tool to delete a project. use when you need to permanently remove a project from everhour after confirming the project id.
Delete a section
Tool to delete a section. use when you need to permanently remove a section from everhour after confirming the section id.
Update an existing project
Tool to update an existing project. use after confirming the project id when modifying project details.

25 actions · scroll to see them all

Frequently asked questions

Ceven implements a smart queuing system to respect Everhour API limits. Because Everhour enforces a strict request per minute cap on their API, the agent does not fire hundreds of simultaneous calls. Instead, it batches requests and uses an exponential backoff strategy. If the agent hits a rate limit, it pauses for the required duration and retries the request automatically. You will see a slight delay in large data exports, but this prevents your API key from being temporarily blocked. We recommend scheduling large synchronization workflows during off peak hours to ensure the fastest possible performance for your real time agents.
Ceven can trigger the start and stop of timers via the Start Timer action, but it cannot guess when you are working. You can set up a workflow where a specific event, such as moving a Jira ticket to In Progress, tells Ceven to start an Everhour timer for that task. This removes the need to manually click start in the Everhour interface. The agent can also stop timers based on calendar events or external triggers. This creates a seamless link between your project management tools and your time tracking, ensuring that your billable hours are captured without manual entry.
Yes, Ceven can pull all expense records using the List Expenses action. You can build a workflow that scans these expenses daily and pushes them into your accounting software or a shared spreadsheet for approval. The agent can filter expenses by category or project, allowing you to isolate billable expenses from internal costs. By automating the flow of expense data, you eliminate the end of month scramble to gather receipts and manual entries. You can also use the agent to alert a manager whenever an expense exceeds a predefined threshold for a specific project.
Absolutely. You can create a workflow where a won deal in your CRM automatically triggers the Create Client and Create Project actions in Everhour. The agent can even set up the initial project sections and tasks based on a template. This ensures that your team has a place to log time the second a project kicks off, preventing the common problem of missing hours from the first week of a contract. The agent handles the mapping of client names and project IDs so the data stays clean across your entire software stack without manual duplication.
Ceven operates using the permissions associated with the API key provided during setup. If the API key belongs to an administrator, the agent can perform all actions including deleting clients or projects. If the key is restricted to a specific user, the agent can only access and modify data that the user is permitted to see. We recommend using a dedicated service account with the minimum necessary permissions to maintain a secure audit trail. You can revoke the API key at any time from your Everhour settings, which immediately cuts off all access for the Ceven agent.
While Everhour tracks the time and expenses, Ceven acts as the bridge to turn that data into a bill. The agent can pull all unbilled hours and expenses for a specific client and then use an integration with QuickBooks or Xero to create the actual invoice. It can also use the List Invoices action in Everhour to check if an invoice has already been generated to avoid double billing. This creates a closed loop from time entry to payment, ensuring that every billable minute is accounted for and invoiced to the client accurately.
If a project is deleted in Everhour, any future requests to Get Project or List Sections for that ID will return an error. Ceven handles this by flagging the project as orphaned in your workflow context. You can set up a cleanup workflow that searches for these errors and archives the corresponding records in your other tools. Because the agent uses a read and verify pattern, it will not attempt to push data to a non existent project, which prevents your synchronization logs from filling up with useless error messages and keeps your data clean.
Yes, by using the List Team Members and List Projects actions, Ceven can calculate the current load of each team member. You can build a report that summarizes how many hours each person has logged versus their weekly capacity. The agent can then alert you if a specific person is over allocated or if a project is lacking enough manpower to meet a deadline. This allows you to move tasks between team members in real time based on actual capacity data rather than intuition, improving your agency utilization and preventing team burnout.

Alternatives to Everhour

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

Harvest logoHarvestToggl Track logoToggl TrackClockify logoClockifyFreshBooks logoFreshBooks

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