ceven

Expofp

Syncs interactive floor plan data with your CRM and attendee lists, automates booth category assignments, and manages expo extra inventory in real time.

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Why use Ceven?

  1. AI native Expofp integration

    • Describe the outcome and Ceven picks the right Expofp calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Expofp data, across all 18 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Expofp access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Expofp, when, and on whose behalf.
    • The agent pauses and asks when Expofp is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Expofp.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Expofp action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Expofp, and when to use it.

Add Category
Use this when you need to create a new category label for an expo event using the event ID and API token.
List All Expo Extras
Pull a full list of all extras available for a specific expo event to check inventory levels.
List All Expos
Retrieve a list of all expos associated with the account to find specific event IDs.
Remove Category
Delete a category from an expo using the specific category ID.
Update Category
Change the name or properties of an existing category using the category ID.
Assign Extra to Booth
Use this to link a specific expo extra like power or wifi to a booth ID.
Get Event Details
Pull the full configuration and metadata for a single expo event.
List Booths by Category
Search for all booths assigned to a specific category to analyze floor distribution.
Update Booth Status
Change a booth from available to occupied based on payment confirmation.
Search Categories
Find a category ID by searching for the category name across all events.
Clear Booth Extras
Remove all assigned extras from a booth when a contract is cancelled.
Verify API Token
Check if the current ExpoFP token is valid and has the correct permissions for an event.

12 actions · scroll to see them all

Frequently asked questions

Ceven uses a direct API token integration with ExpoFP. You provide your valid API token and the specific event ID in the connection settings. The agent stores this token encrypted and includes it in the header of every request made to the ExpoFP endpoints. Because ExpoFP requires both a token and an event ID for most write actions, the agent automatically maps your selected event to the relevant API calls so you do not have to provide the ID in every single prompt. You can rotate your token in the ExpoFP dashboard and update it in Ceven to maintain a secure connection.
No. Ceven interacts with the ExpoFP API which manages the data layer of your floor plan. This means the agent can change categories, update names, and manage extras, but it cannot drag and drop booth shapes on the visual canvas. The visual layout is handled through the ExpoFP web interface. Once you have visually placed your booths, Ceven takes over the management of the metadata associated with those booths. Use the agent to handle the high volume data updates while you handle the aesthetic layout of the event floor.
The ExpoFP API will return a 404 not found error which the Ceven agent catches in real time. Instead of failing the entire workflow, the agent will search your current list of categories to see if there is a naming mismatch. If it finds a similar name, it will ask you for confirmation before attempting the update again. If no match is found, the agent will notify you that the category ID is missing and offer to create a new category with that name to ensure your workflow continues without manual intervention.
Yes. ExpoFP enforces a strict rate limit on their API to ensure platform stability for all users. If a Ceven workflow attempts to update hundreds of booth categories in a single second, ExpoFP may return a 429 too many requests error. To prevent this, Ceven implements an internal queuing system that throttles requests to stay within the allowed limits. You might notice a slight delay during massive batch updates, but this ensures that your API token is not temporarily banned and that every single update is processed successfully.
Absolutely. Since Ceven acts as the orchestration layer, you can create a workflow that triggers whenever a category is updated in ExpoFP. For example, when a booth is moved to the Paid category, the agent can trigger a welcome email via Mailchimp or HubSpot containing the exhibitor manual and floor plan link. This eliminates the need for a human to manually notify the client after the floor plan is updated. The agent pulls the client email from your CRM and the booth location from ExpoFP to personalize the message.
Yes. You can connect multiple event IDs within a single Ceven agent. When you give a command, the agent looks at the event ID specified in your prompt. If you do not specify one, the agent will refer to your default event set in the integration settings. This allows you to run workflows across a series of regional conferences, such as updating a standard set of categories across five different city events in one go, ensuring brand consistency across your entire event portfolio.
The agent uses the List All Expo Extras tool to understand what inventory is available and then uses write actions to assign those extras to specific booths. This is particularly useful for managing limited resources like electricity drops or premium signage. You can set up a workflow where a form submission from an exhibitor automatically assigns the requested extras in ExpoFP. If the extra is unavailable, the agent can flag the request for manual review by the event coordinator instead of creating an overbooked resource conflict.
No. For security reasons and to prevent accidental data loss, the ExpoFP integration does not include a delete event action. The API permissions granted to Ceven are scoped to manage categories, extras, and booth metadata. If you need to completely remove an event from your account, you must do so through the ExpoFP administrative dashboard. This ensures that a model hallucination or a mistaken prompt cannot wipe out your entire event configuration and floor plan layout.

Alternatives to Expofp

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

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