ceven

Gagelist

Syncs your calibration schedules and gage records with your asset management system and automates the generation of compliance certificates.

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Why use Ceven?

  1. AI native Gagelist integration

    • Describe the outcome and Ceven picks the right Gagelist calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Gagelist data, across all 21 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Gagelist access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Gagelist, when, and on whose behalf.
    • The agent pauses and asks when Gagelist is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Gagelist.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Gagelist action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Gagelist, and when to use it.

Add Calibration Record
Use this when capturing calibration details for equipment to create a new history entry.
Add Gage Record
Use this after gathering all required equipment attributes to create a new gage record.
Add Manufacturer
Use this after gathering manufacturer details to add a new vendor to the system.
Delete Calibration Record
Use this to remove a specific calibration record by its ID after verifying the record exists.
Delete Gage Record
Use this to remove a gage record by its ID once the equipment is decommissioned.
Generate Calibration Certificate
Use this to produce a PDF certificate from a specific calibration record ID.
Get All Calibration Records
Pull a paginated list of all calibration records for audit or reporting purposes.
Get All Gage Records
Pull a paginated list of all gage records to check current equipment status.
Get All Manufacturers
Pull the full list of manufacturers including contact information and IDs.
Get Custom Fields
Retrieve the definitions for custom fields configured for gages and calibrations.
Get Single Gage Record
Pull full detailed info for a specific gage record by its unique ID.
Update Custom Field Values
Use this to modify custom field values for a specific gage or calibration record.
Authenticate with Gagelist
Tool to obtain a Gagelist API access token. Use when you need to authenticate with Gagelist using client credentials. Returns OAuth2 tokens for subsequent requests.
Delete Manufacturer
Tool to delete a manufacturer by its ID. Use after confirming the manufacturer exists.
Get Account Settings
Tool to get account settings. Use after successful authentication to retrieve user specific settings.
Get account status
Tool to retrieve account status. Use after authenticating with Gagelist.
Get Attachment
Tool to retrieve an attachment by its ID. Use when you need to download file attachments from the system.
Get Single Calibration Record
Tool to retrieve details of a single calibration record. Use when you need a specific record's detailed data. Ensure a valid Bearer token is set.
Update Account Settings
Tool to update account settings. Use after retrieving current settings to apply user preference changes.
Update Manufacturer
Tool to update a manufacturer by its ID. Use after confirming the manufacturer exists.
Upload Attachment To Gage Record
Tool to upload an attachment to a gage record. Use when adding files to an existing gage record.

21 actions · scroll to see them all

Frequently asked questions

Ceven uses the GageList API access token system to maintain a secure connection. When you first link your account, the agent uses your client credentials to obtain an OAuth2 token. This token is stored in an encrypted vault and is used as a Bearer token for every subsequent request. The system automatically handles token expiration by requesting a new access token before the current one lapses. This ensures that your calibration workflows run without interruption while keeping your primary credentials hidden from the automation logic. You can revoke this access at any time through your GageList security settings.
Yes. The agent uses the Generate Calibration Certificate tool to trigger the creation of the PDF within GageList. Once the PDF is generated, Ceven can be configured to pull that file and push it to another destination such as SharePoint, Google Drive, or a local server. This removes the need for a quality manager to manually export certificates one by one. You can set up a workflow where every time a new calibration record is added, the certificate is automatically created and filed in the correct customer folder for easy access during audits.
Ceven first calls the Get Custom Fields tool to understand the specific schema you have configured for your equipment. Because every shop has different requirements for what constitutes a valid calibration, these custom fields are essential. The agent maps these definitions to your input data and uses the Update Custom Field Values tool to ensure the data lands in the correct slot. This allows you to track unique data points like humidity, operator ID, or specific test temperatures without needing to change the underlying GageList database structure or write custom code.
Ceven respects the pagination limits set by the GageList API. When pulling lists of gages or calibration records, the agent makes sequential calls to fetch every page of data. However, users should be aware that GageList imposes a strict rate limit on the number of API calls allowed per minute. If a workflow attempts to sync thousands of records in a single burst, you may see a temporary pause as Ceven implements a back off strategy to avoid being throttled. For very large inventories, we recommend scheduling syncs during off peak hours.
Ceven has the ability to call the delete functions for gage and calibration records, but we recommend using these with caution. You can build a workflow that deletes a record only after a human provides a sign off in a chat interface. For example, if a tool is marked as scrapped in your ERP, Ceven can find the corresponding gage record and prompt you to delete it from GageList. This ensures your active equipment list remains clean without risking the accidental loss of critical historical compliance data.
Absolutely. The agent can synchronize your approved vendor list from a CRM or spreadsheet directly into GageList. It uses the Search and Add Manufacturer tools to ensure no duplicates are created. If a manufacturer changes their address or contact person, Ceven can update that information across all your records simultaneously. This prevents the common issue where different gage records for the same vendor have slightly different naming conventions, which often makes reporting and vendor performance tracking difficult for quality teams.
Yes, Ceven can handle attachments through the Upload Attachment To Gage Record tool. This is particularly useful for uploading photos of equipment damage or scanned copies of original manufacturer certificates. When a technician uploads a photo via a mobile form, Ceven can take that file and attach it directly to the relevant gage record in GageList. This creates a complete digital twin of the equipment that includes not just the calibration dates but also the visual evidence and original documentation needed for a full audit trail.

Alternatives to Gagelist

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

IndySoft logoIndySoftGagePack logoGagePackcalibration.com logocalibration.com

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