ceven

Kanbanize

Syncs Kanbanize card states with your external tools, automates the tagging of blocked items, and maps board movements to cross functional notifications.

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Why use Ceven?

  1. AI native Kanbanize integration

    • Describe the outcome and Ceven picks the right Kanbanize calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Kanbanize data, across all 24 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Kanbanize access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Kanbanize, when, and on whose behalf.
    • The agent pauses and asks when Kanbanize is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Kanbanize.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Kanbanize action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Kanbanize, and when to use it.

Add comment
Use this when you need to add notes, updates, or text based information to an existing card.
Check milestone
Verify if a specific milestone is available on a board to ensure project alignment.
Check card watcher
Verify if a specific user is watching a card to determine who to notify of changes.
Delete card
Permanently remove a card and all associated data from the board.
Delete tag
Remove a tag from the system and optionally replace it on all affected cards.
Get block reasons
Pull the list of available block reasons for a specific board.
Get child cards
Retrieve all cards that are children of a given parent card in the hierarchy.
Get column details
Pull information on a specific column including WIP limits and workflow configuration.
Get all columns
List all columns for a board including their positions and display settings.
Get custom fields
Fetch custom field definitions filtered by ID, name, or enabled status.
Get user details
Pull user information such as email, real name, and language preferences.
Set block reason
Mark a card as blocked and specify the reason preventing progress.
Add a comment to a card
Tool to add a comment to a Kanbanize card. Use when you need to add notes, updates, or any text based information to an existing card.
Check Board Milestone
Tool to check if a milestone is available on the specified board. Use when you need to verify milestone existence on a specific board. Returns True if the milestone is available (HTTP 204), False if not found (HTTP 404).
Check User Is Card Watcher
Tool to check if a user is a watcher of a specific card. Use when you need to verify if a user is watching a card.
Delete Board
Tool to delete a board by its ID. Use when you need to permanently remove a board from Kanbanize. Note: The board must be archived before deletion.
Delete Workflow
Tool to delete a workflow for the specified board. Use when you need to permanently remove a workflow from a board.
Get Board Block Reasons
Tool to get a list of block reasons available on a board. Use when you need to retrieve available block reasons for a specific board.
Get Board Card Templates
Tool to retrieve a list of card templates available on a Kanbanize board. Use when you need to see what card templates are configured for a specific board.
Get Column
Tool to get the details of a specific column from a Kanbanize board. Use when you need to retrieve column information such as name, WIP limit, card ordering, or workflow configuration.
Get Columns
Tool to get a list of columns for a specific board in Kanbanize. Use when you need to retrieve all columns configured for a board, including their workflow assignments, positions, limits, and display settings.
Get Stickers
Tool to retrieve a list of stickers with optional filtering by sticker IDs, label, availability, and enabled status. Use when you need to fetch stickers from Kanbanize to apply to cards or to view available stickers in the system.
Get User
Tool to get the details of a specified user in Kanbanize. Use when you need to retrieve information about a user such as their username, email, real name, avatar, enabled status, language preferences, timezone, and other attributes.
Get workflow cycle time columns
Tool to retrieve workflow's cycle time columns from a Kanbanize board. Use when you need to identify which columns are included in cycle time calculations for a specific workflow.
Get Workspace Data Fields
Tool to retrieve a list of data fields available on a workspace. Use when you need to fetch all custom data fields configured for a specific Kanbanize workspace.
Remove Board Block Reason
Tool to make a block reason unavailable on a board. Use when you need to remove a specific block reason from a board's available options.
Remove Child Card
Tool to remove the link between a parent card and a child card. Use when you need to unlink a child card from its parent card in Kanbanize.
Set card block reason
Tool to block a Kanbanize card by setting a block reason. Use when you need to mark a card as blocked and specify the reason preventing progress.
Update Board Sticker
Tool to update the properties of a sticker for the specified board. Use when you need to modify usage limits for a sticker on a board or card.
Update Data Field Workspaces
Tool to add, update, or remove a data field on one or more workspaces via batch operations. Use when you need to configure data field availability and settings across multiple workspaces.

30 actions · scroll to see them all

Frequently asked questions

Ceven treats the parent and child relationship as a primary data link. When you request information about a high level initiative, the agent uses the Get Child Cards action to recursively fetch all dependent tasks. This allows the agent to provide a summary of progress based on the percentage of child cards that have reached a completed column. If a child card is blocked, the agent can automatically bubble that block reason up to the parent card via a comment, ensuring that project managers see the blocker without digging into every single subtask in the hierarchy.
Yes. By combining the Get Board Block Reasons action with the Set Card Block Reason action, Ceven can automate the blocking process. For example, if an external API call indicates that a dependency is missing, the agent identifies the correct block reason from your board settings and applies it to the card. This ensures that the Kanban board accurately reflects the real world state of the project without requiring a human to manually toggle the blocked status every time an external dependency fails or a vendor delay occurs.
The agent uses the Get Workflow Cycle Time Columns action to identify which stages of your process are measured for lead time. It then pulls the timestamps for when cards entered and exited those specific columns. By comparing these durations against your historical averages, Ceven can identify cards that are stagnating. You can set up a workflow where any card that stays in a cycle time column for more than twenty percent longer than the average triggers a notification to the team lead or adds a warning tag to the card.
It is important to note that Kanbanize requires a board to be archived before it can be permanently deleted via the API. If a workflow attempts to use the Delete Board action on an active board, the API will return an error. Ceven handles this by first checking the board status and then attempting the archive step before the final deletion. This two step process is a safety mechanism built into the Kanbanize platform to prevent the accidental loss of critical project data through a single API call or an automated script error.
Yes. Ceven uses the Get Custom Fields action to map your specific board metadata to other systems. Whether you use custom fields for tracking story points, cost centers, or client IDs, the agent can read these values and push them into a CRM or a data warehouse. Because these fields can vary across different boards, the agent first fetches the field definitions to ensure it is pulling the correct data type before attempting to sync the value to a downstream system, preventing data type mismatches during the transfer.
Ceven leverages the Check User Is Card Watcher action to manage communication loops. Instead of spamming an entire team, the agent can identify exactly who is watching a specific card and only send updates to those users. If a card is moved to a completed column, the agent can pull the list of watchers and send a personalized notification to each one via email or a chat tool. This maintains a clean communication channel while ensuring that the people most invested in a specific task are kept in the loop.
The agent can both read and write tags to organize your board. By using the Update Tag and Delete Tag actions, Ceven can maintain a clean tagging taxonomy. For instance, you can instruct the agent to find all cards with a legacy tag and replace them with a new version. The agent handles the batch process by iterating through the cards and updating the tags one by one. This is particularly useful during quarterly reorganizations when project labels or priority tags change across hundreds of active cards.
Yes. Using the Update Data Field Workspaces action, Ceven can perform batch operations to add, update, or remove data fields across multiple workspaces. This is a powerful administrative capability that allows you to standardize data collection across different departments. If your organization decides to add a new mandatory field for all product boards, you can tell the agent to apply that change across all specified workspaces. This avoids the need for an admin to manually enter each workspace and update the field settings individually.

Alternatives to Kanbanize

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

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