ceven

Zoom

Syncs meeting summaries, recordings, and participant lists into your CRM, automates webinar registrations, and manages your meeting schedule via natural language.

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Standard

Why use Ceven?

  1. AI native Zoom integration

    • Describe the outcome and Ceven picks the right Zoom calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Zoom data, across all 89 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Zoom access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Zoom, when, and on whose behalf.
    • The agent pauses and asks when Zoom is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Zoom.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Zoom action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Zoom, and when to use it.

Add meeting registrant
Use this to register a user for a specific meeting. Useful for gated webinars or client onboarding calls.
Add webinar registrant
Register a user for a webinar. Use this when syncing leads from a landing page to a Zoom webinar.
Create meeting
Schedule a new Zoom meeting. Use this to automate calendar invites based on a CRM trigger.
Delete meeting recordings
Remove cloud recordings from the account. Use this for data privacy requests or storage cleanup.
Get meeting details
Pull full details for a specific meeting including the join URL and settings.
Get meeting summary
Pull the AI generated summary of a meeting. Requires the AI Companion to be enabled on the host account.
Get webinar details
Pull configuration and status details for a specific webinar.
Get daily usage report
Pull a report of total meetings, participants, and minutes used across the account for a specific day.
Get meeting recordings
Retrieve the download URLs for a specific meeting recording.
Get past participants
Pull the list of people who actually attended a meeting, excluding those who joined alone.
List all recordings
Pull a list of all cloud recordings available for the current user.
List archived files
Retrieve a list of meeting data archived to third party platforms for compliance.
List devices
Pull a list of hardware devices connected to the Zoom account.
List meetings
Pull all upcoming scheduled meetings for the user, excluding instant meetings.
List webinar participants
Pull the full list of people registered or attended for a specific webinar.
Update meeting
Change the time, topic, or settings of an existing meeting.
Add a meeting registrant
This text guides on creating and customizing a user's registration for a zoom meeting, with a max of 4,999 registrants. preconditions include the host being licensed. api scopes and a light rate limit apply.
Add a webinar registrant
Zoom users with a webinar plan can create and manage webinars, broadcasting to up to 10,000 attendees. registration requires a pro plan, specific permissions, and is governed by a "light" rate limit.
Create a meeting
Enable zoom meeting creation via user level apps with "me". "start url" for hosts expires in 2 hours, or 90 days for "custcreate" users. renew via api, capped at 100 requests/day. requires "meeting:write" permission, subject to medium rate
Get a meeting
The text provides details on api permissions for reading meeting information, categorizing permissions into general and granular scopes, and labels the rate limit as 'light'.
Get a meeting summary
Meeting summary info requires a pro+ host plan, ai companion enabled, excluding e2ee meetings. scopes include meeting summary:read and admin versions. rate limit: light.
Get a webinar
Access zoom webinar details requires pro or higher plan and webinar add on. scopes include `webinar:read:admin` and `webinar:read`. granular scopes and a 'light' rate limit also apply.
Get past meeting participants
Api allows paid users (pro+) to fetch past meeting attendee info, excluding solo participants. requires double encoding for certain uuids, with `meeting:read` scope and others. rate limit is medium.
List webinars
The api lists all scheduled webinars for zoom users with a webinar plan, using `me` for user level apps. it only shows unexpired webinars for hosts broadcasting to up to 10,000 attendees. requires pro plan upwards and specific scopes. rate
Update a meeting
To update a meeting via api, ensure `start time` is future dated; `recurrence` is needed. limit: 100 requests/day, 100 updates/meeting in 24 hrs. requires `meeting:write` and `meeting:write:admin` scopes, with a `light` rate limit.

25 actions · scroll to see them all

Frequently asked questions

Ceven uses OAuth 2.0 to connect to your Zoom account. When you initiate the connection, you are redirected to the Zoom authorization page where you can review the specific permissions Ceven is requesting. Once you grant access, Zoom provides a secure token that Ceven uses to make API calls on your behalf. We do not store your Zoom password. You can revoke this access at any time through your Zoom App Marketplace settings under the Managed App section. This ensures that you maintain full control over which data the agent can read or write within your video conferencing environment.
Ceven can pull meeting summaries only if the host has a Pro plan or higher and has explicitly enabled the AI Companion. Additionally, meetings that use end to end encryption do not generate these summaries because the content is encrypted before it reaches the Zoom cloud. If the agent cannot find a summary, check that the AI Companion was active during the session and that the recording was saved to the cloud. The agent uses the meeting summary read scope to fetch this data once the processing is complete on the Zoom side.
Yes. Zoom imposes a strict rate limit on meeting creation to prevent abuse. For user level apps, there is a cap of 100 meeting creation requests per day. If your workflow exceeds this limit, the Zoom API will return a rate limit error and the agent will pause the action. For most business users, this is more than enough, but for high volume scheduling bots, you should ensure your workflow only creates meetings when absolutely necessary rather than creating them for every single lead interaction.
Ceven can retrieve the download URLs for cloud recordings using the recording read scope. However, if a recording is passcode protected, the agent must include the OAuth token in the request header to access the file. Once the URL is retrieved, the agent can pass that link to other tools in your workflow, such as a cloud storage provider or a transcription service. Note that the user must have cloud recording enabled in their account settings for any of these actions to function.
Yes, provided you have a Zoom account with the webinar add on. The agent can list scheduled webinars, add new registrants, and pull lists of participants who attended. This is particularly useful for syncing webinar data with a CRM. If you only have a standard Pro account without the webinar license, these specific actions will fail because the Zoom API returns a permission error when attempting to access webinar endpoints for non licensed accounts.
The agent can fetch past meeting participants to see who actually joined a call. It is important to note that the Zoom API excludes solo participants from certain reports to avoid clutter. If you are looking for a list of attendees, the agent pulls the unique user identifiers and email addresses provided by Zoom. This data is then mapped to your specified downstream system, such as a spreadsheet or a customer database, to track engagement and attendance rates.
Ceven has access to the device management APIs, which allows it to list the devices associated with your account. This is primarily useful for administrators who need to audit the hardware being used across a large organization. While the agent can read device information, it cannot remotely configure hardware settings like microphone gain or camera resolution, as those are handled locally by the Zoom client software on the end user machine.
Zoom allows administrators to archive meeting and webinar data to third party platforms for compliance and legal reasons. Ceven can list these archived files to help you track where your data is stored. To use this feature, the meeting and webinar archiving feature must be enabled in the Zoom admin portal. The agent simply reads the metadata of these archives to ensure that your compliance workflows are running as expected and that no gaps exist in your record keeping.

Alternatives to Zoom

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

Google Meet logoGoogle MeetMicrosoft Teams logoMicrosoft TeamsWebex logoWebex

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Plug Ceven on top of the tools you already run. Connect Zoom and the rest of your stack, describe the outcome, and its agents handle the work end to end, days of it in minutes.

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