How to Migrate from Cykel to Ceven
Migrating from Cykel to Ceven involves rebuilding your workflows and reconnecting your apps, but it also offers an opportunity to enhance and streamline your automation processes.
This guide walks you through the migration process, ensuring a smooth transition while leveraging Ceven's advanced features.
Migrate from Cykel to Ceven in 6 steps
Inventory Your Workflows by Outcome
Start by listing all the automations and workflows you have in Cykel. Group them by the outcomes they produce, such as candidate shortlisting, lead enrichment, or report generation. This will help you identify which workflows to prioritize and consolidate.
Connect the Same Apps in Ceven
Ceven integrates with over 1,000 tools, so you can reconnect the same apps you were using with Cykel. This ensures that your new workflows in Ceven can interact with your existing systems seamlessly.
Describe the Outcome to Rebuild
Instead of recreating each Cykel workflow one-for-one, focus on the desired outcomes. Describe what you want to achieve with each workflow in Ceven, and then build them from scratch. This approach often results in more efficient and capable workflows.
Add AI Steps and Approval Gates
Where Cykel's Digital Workers were brittle or lacked human oversight, add AI steps and human-approval gates in Ceven. This ensures that your automations are robust and that critical decisions are reviewed by humans when necessary.
Validate in Parallel
Run your Cykel and Ceven workflows in parallel using real data. This allows you to validate that Ceven's workflows produce the expected outcomes and handle edge cases appropriately before fully transitioning.
Schedule and Cut Over
Once you're confident in Ceven's workflows, schedule the cutover. This might involve updating schedules, disabling Cykel workflows, and ensuring that all data is up-to-date in your connected systems. Use human-approval gates on writes to systems of record during this phase to minimize risks.
Why teams switch from Cykel to Ceven
Teams often switch from Cykel to Ceven to leverage Ceven's more advanced AI capabilities and broader integration options. Ceven's ability to handle end-to-end workflows with AI steps and human-approval gates provides a more robust and flexible automation solution. Additionally, Ceven's no-code page and app builder allows for the creation of custom interfaces to support your workflows, enhancing overall productivity.
What moves over and what doesn't
During the migration, the actual workflow logic and the connections to your existing tools need to be rebuilt in Ceven. However, the data and historical records from Cykel stay in your systems of record, such as your CRM or HRIS. Ceven does not replace these systems; instead, it automates the busywork around them. This includes tasks like data enrichment, follow-ups, and reporting. Ceven's advanced AI features can also enhance these processes, making them more efficient and accurate.
Avoiding the common pitfalls
One common pitfall is trying to recreate each Cykel workflow one-for-one in Ceven. Instead, focus on the outcomes you want to achieve and rebuild your workflows to better suit those goals. Another pitfall is not validating your workflows in parallel. Running both Cykel and Ceven workflows side-by-side ensures that you catch any issues before fully transitioning. Finally, ensure that you have human-approval gates in place for critical steps to minimize risks during the cutover phase.
Frequently asked
Can Ceven automatically import my workflows from Cykel?
No, Ceven does not support automatic import of workflows. You will need to rebuild your workflows in Ceven, which often results in more efficient and capable automations.
How long does the migration process typically take?
The duration of the migration process depends on the complexity and number of workflows you have in Cykel. It's recommended to allocate sufficient time for inventory, rebuilding, and parallel validation to ensure a smooth transition.
Can I run Cykel and Ceven simultaneously during the migration?
Yes, running both systems in parallel is highly recommended. This allows you to validate that Ceven's workflows produce the expected outcomes and handle edge cases appropriately before fully transitioning.