ceven

Chmeetings

Syncs church member data, event registrations, and donation records into your administrative workflows to automate volunteer scheduling and member outreach.

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Why use Ceven?

  1. AI native Chmeetings integration

    • Describe the outcome and Ceven picks the right Chmeetings calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Chmeetings data, across all 28 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Chmeetings access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Chmeetings, when, and on whose behalf.
    • The agent pauses and asks when Chmeetings is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Chmeetings.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Chmeetings action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Chmeetings, and when to use it.

Add member
Use this to create a new person record in the directory when a visitor form is submitted or a new member joins.
Update member
Modify contact details, membership status, or personal notes for an existing person in the database.
Get member details
Pull the full profile of a member including their groups, giving history, and event attendance.
Search members
Query the directory by name, email, or phone number to find a specific person before creating a duplicate.
Create event
Set up a new church event with a date, time, and capacity limit for members to join.
Register attendee
Add a member to an event roster. Use this when a person signs up via a third party form.
List event attendees
Pull the current list of people registered for a specific event to create check in sheets.
Record donation
Log a financial contribution for a member including amount, fund destination, and date.
Get donation history
Pull all giving records for a specific member over a set time period for tax reporting.
Assign volunteer
Link a member to a specific role or task within an event workflow.
Create group
Establish a new small group or ministry team within the organization structure.
Add member to group
Place a person into a specific group or ministry team for targeted communication.
List member groups
Pull all existing groups and the members currently assigned to them.
Update event status
Change an event from planned to completed or canceled to trigger post event workflows.

14 actions · scroll to see them all

Frequently asked questions

Ceven respects the permission levels set within your CHMeetings account. The agent only accesses data that the connecting administrator has rights to view and edit. All data transmitted between the platforms is encrypted using industry standard protocols. We do not store your member directory on our own servers permanently; instead, we cache necessary identifiers to maintain the link between your workflows and the database. You can audit exactly which actions the agent has taken through the Ceven activity log, and you can revoke the integration token at any time from your church settings, which instantly kills all active sessions and stops the agent from accessing member records.
Yes. Ceven can monitor your payment gateway or bank feed and use the record donation action to log contributions in CHMeetings. The agent matches the giver by email or name, creates a new member record if they are a first time giver, and assigns the funds to the correct ministry bucket. It can then trigger a follow up workflow, such as sending a digital receipt or notifying a pastor to reach out. This removes the need for manual data entry at the end of the week and ensures that your financial reports in CHMeetings are always current and accurate without human intervention.
Ceven enhances CHMeetings scheduling by adding logic. While CHMeetings stores the roles and people, Ceven can look at the volunteer availability and automatically assign people to slots. If a volunteer cancels via email, the agent can detect that cancellation, find another qualified person in the directory who is not already assigned, and update the event assignment in CHMeetings. It can then send a notification to the new volunteer. This turns a static list of names into a dynamic scheduling system that responds to changes in real time without the secretary needing to play phone tag.
Ceven uses a search first approach to prevent directory clutter. Before the agent calls the add member action, it runs a search across the CHMeetings directory using the email address and phone number as primary keys. If a match is found, the agent will update the existing record instead of creating a new one. If the match is ambiguous, such as having the same name but a different email, the agent will flag the record for human review in the workflow instead of guessing. This keeps your member database clean and ensures that giving history is not split across multiple profiles.
CHMeetings imposes specific rate limits on their API to ensure platform stability. Depending on your subscription tier, you may encounter limits on how many requests can be made per minute. Ceven handles this by implementing an exponential backoff strategy. If the agent receives a rate limit error from CHMeetings, it will automatically pause and retry the request after a short delay. For massive bulk updates, such as importing a thousand new members from a legacy system, we recommend scheduling the workflow during off peak hours to avoid hitting these limits and ensuring a smooth data migration process.
Absolutely. Ceven can create new groups, add members to existing ministries, and move people between groups based on their activity. For example, if a member attends a specific event three times, the agent can automatically suggest they be added to a leadership group or a specific ministry team. It can also pull lists of members who have not been active in a group for a while and trigger a check in workflow. This allows your ministry leaders to focus on the relational side of group management while the AI handles the administrative side of tracking membership.
Yes. Ceven acts as the bridge between CHMeetings and other CRM tools like Salesforce or HubSpot. You can set up a workflow where any update to a member profile in CHMeetings is mirrored in your CRM in real time. This is particularly useful for larger organizations that use a corporate CRM for high level reporting but prefer the church specific tools of CHMeetings for daily ministry operations. The agent handles the field mapping, ensuring that church specific data like baptism date or ministry role is mapped to the correct custom field in your external CRM.
Ceven can streamline the check in process by integrating CHMeetings with hardware or digital forms. When a person checks in via a tablet at the door, the agent can instantly update their status to attended in the CHMeetings event record. Simultaneously, it can trigger other actions, such as sending a digital welcome packet to their email or notifying a greeter that a high priority visitor has arrived. This removes the need to manually update attendance lists after the event is over and provides the church leadership with real time data on who is currently on campus.

Alternatives to Chmeetings

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

Planning Center logoPlanning CenterChurch Community Builder logoChurch Community BuilderBreeze logoBreeze

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Plug Ceven on top of the tools you already run. Connect Chmeetings and the rest of your stack, describe the outcome, and its agents handle the work end to end, days of it in minutes.

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