ceven

Project Bubble

Syncs project records and data types into your operations layer, automates status updates across teams, and pulls specific object records to trigger downstream alerts.

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Why use Ceven?

  1. AI native Project Bubble integration

    • Describe the outcome and Ceven picks the right Project Bubble calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Project Bubble data, across all 3 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Project Bubble access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Project Bubble, when, and on whose behalf.
    • The agent pauses and asks when Project Bubble is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Project Bubble.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Project Bubble action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Project Bubble, and when to use it.

Get data type fields
Use this to inspect the specific fields of a data type after you have discovered the type name. Essential for mapping custom fields.
Get objects
Pull a list of objects for a specified data type. Use this to list projects or tasks with optional filters and sorting.
Get record by ID
Retrieve a specific record using its unique ID. Use this after you have a record ID from a list call to get full details.
List all data types
Pull every available data type in the workspace to understand the project structure before querying specific objects.
Update record field
Modify a specific field on an existing record. Use this to change project status or update a deadline date.
Create new object
Insert a new record into a specified data type. Use this to spin up a new project from a CRM lead.
Delete record
Remove a record by ID. Use this for cleanup of duplicate project entries or canceled initiatives.
Search objects
Query objects using text strings or metadata. Use this to find projects by client name or project manager.
Filter records
Pull objects that match specific criteria. Use this to find all projects marked as high priority.
Get record metadata
Pull the system level details of a record including creation date and last modified timestamp.
Batch update objects
Update multiple records at once. Use this to shift all task dates for a delayed project phase.
Verify data type
Check if a specific data type exists in the current project bubble environment before attempting a write.
Data API Get Data Type Fields
Tool to get the fields of a specific data type. use after discovering a data type to inspect its fields.
Data API Get Objects
Tool to retrieve a list of objects for a specified data type. use when you need to list items with optional filters, sorting, and pagination.

14 actions · scroll to see them all

Frequently asked questions

Ceven uses a two step discovery process to handle custom fields. First, the agent calls the Get Data Type Fields tool to inspect the schema of your specific ProProfs Project environment. This allows it to identify the internal names of your custom columns and their expected data types, whether they are text, numbers, or dates. Once the schema is mapped, the agent can read from or write to these custom fields just like standard fields. If you add a new custom field in your ProProfs Project dashboard, simply ask Ceven to refresh the data type fields to update its internal map.
ProProfs Project enforces strict rate limits on their Data API to ensure platform stability. Depending on your subscription tier, you may encounter a limit on the number of requests per minute. If Ceven hits a rate limit, the agent is programmed to recognize the 429 status code and automatically implement an exponential backoff strategy. This means the agent will pause and retry the request after a short delay. For very large data exports, we recommend scheduling the workflow during off peak hours to avoid hitting these limits and causing temporary delays in your project sync.
Yes, Ceven can build out full project structures by chaining multiple write actions. For example, you can create a workflow where one trigger creates a top level project object, then uses that new project ID to create five associated task objects and three milestone records. Because the agent can store the ID of the first object it creates, it can maintain the parent child relationship required for a clean hierarchy in ProProfs Project. This is particularly useful for onboarding new clients where every project follows a standardized set of phases and deliverable requirements.
Ceven supports both polling and event based logic for ProProfs Project. For accounts with webhook access, we can trigger workflows the instant a record is updated. For other tiers, Ceven uses high frequency polling where the agent checks for changes in specific object lists at set intervals. You can configure the polling frequency based on how critical the data is. For instance, you might poll for critical bug reports every five minutes while checking overall project health summaries once every twenty four hours to optimize your API quota.
Ceven uses secure token based authentication to connect to ProProfs Project. We never store your raw login credentials. Instead, we use an encrypted vault to hold the API tokens provided during the connection process. All data transmitted between ProProfs Project and Ceven is encrypted using TLS 1.2 or higher. Furthermore, the agent only accesses the specific data types and records required to fulfill the prompt you provide. You can audit every API call made by the agent in the Ceven activity log to see exactly what data was pulled or modified.
Absolutely. This is a primary use case for the integration. Ceven can pull project objects from ProProfs Project and map them to account or opportunity records in your CRM. For example, when a project status changes to delivered in ProProfs Project, Ceven can automatically update the deal stage in your CRM to closed won and notify the sales rep. Because the agent can perform search and read actions across both platforms, it ensures that the record IDs are matched correctly without creating duplicate entries in either system.
Ceven does not maintain a permanent mirror of your entire database but rather a cached context for active workflows. If a record is deleted in ProProfs Project, any subsequent attempt by the agent to call Get Record By ID will return a 404 not found error. The agent is designed to handle this gracefully by notifying the user that the record no longer exists and asking if the downstream action should be canceled or if a new record should be linked. This prevents your workflows from failing silently when data is cleaned up manually.
Yes, Ceven can act as a reporting layer by aggregating data across multiple objects. You can ask the agent to pull all active projects, calculate the total number of pending tasks, and summarize the progress of each. The agent uses the Get Objects tool to retrieve the necessary lists and then processes the data in the workflow layer to create a human readable summary. You can then have this report sent to an email address, posted to a Slack channel, or inserted into a document on a recurring weekly schedule.

Alternatives to Project Bubble

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

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