ceven

Tave

Syncs client inquiries, job bookings, and payments into your business workflows to automate the administrative side of your photography studio.

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Why use Ceven?

  1. AI native Tave integration

    • Describe the outcome and Ceven picks the right Tave calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Tave data, across all 129 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Tave access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Tave, when, and on whose behalf.
    • The agent pauses and asks when Tave is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Tave.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Tave action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Tave, and when to use it.

Create job
Use this when a new lead arrives or a project starts to track the client project and workflow.
Create payment
Record a payment received for a job to keep financial records current.
Apply payment to order
Allocate a specific payment amount to an existing order for a job.
Create job order
Generate an order on a job to track sales, invoices, and specific package deliverables.
Create event
Schedule a meeting, photo session, or appointment on the Tave calendar.
Create address book entry
Add a new person, company, or location to the central address book.
Create job contact
Associate a specific contact with a job to ensure communication goes to the right person.
Create note
Add detailed notes about jobs, contacts, or other entities for team visibility.
Create product
Add a new product or service offering with a set price to the system.
Create custom field
Add new data fields to jobs or contacts to capture niche business information.
Create discount
Add a new discount with a specific name, price, and type identifier.
Create lead source
Define a new source to track where leads originate from like social media or referrals.
Create Brand
Tool to create a new brand in VSCO Workspace. Use when setting up a new brand identity for client facing portals and communications.
Create Discount Type
Tool to create a new discount type in Tave. Use when you need to create a new discount category for organizing discounts. The name field is required and must be 255 characters or less.
Create Gallery
Tool to create a new gallery in Tave (VSCO Workspace). Use when you need to create a gallery with a name, client URL, and admin URL. Note that remoteId and remoteCreated are also required.
Create Event Type
Tool to create a new event type in Tave. Use when you need to define a new type of event for scheduling or tracking purposes.
Create File
Tool to create a file in Tave. Use when you need to upload a new file with binary data or link to a remote file. The file can be attached to entities and include metadata. For image files, you can specify dimensions, crop settings, and GPS
Create Job Closed Reason
Tool to create a job closed reason in Tave. Use when you need to add a new reason for why jobs are closed. Job closed reasons help track why opportunities didn't convert into bookings.
Create Job Role
Tool to create a job role in Tave (VSCO Workspace). Use when defining roles for clients, subjects, team members, or vendors in workflows.
Create Job Type
Tool to create a new job type in Tave. Use when defining a new category of jobs for organizing different types of client projects.
Create Job Worksheet
Tool to create a job using a worksheet in Tave (VSCO Workspace). Use when creating jobs with pre populated contacts and events.
Create Lead Status
Tool to create a lead status in Tave. Use when you need to define a new status for tracking leads in the sales pipeline.
Create Product Type
Tool to create a product type in Tave. Use when defining a new category of products or services for organizing offerings in your business.
Create Profit Center
Tool to create a profit center in Tave. Use when you need to organize revenue streams or business units for financial tracking and reporting.
Create RestHook Subscription
Tool to create a RestHook webhook subscription in Tave. Use when setting up webhook notifications for events like contact creation, job creation, order booking, or payment creation.
Create Tax Rate
Tool to create a tax rate in Tave. Use when you need to add a new tax rate with a name and rate percentage.
Create User
Tool to create a new user in Tave. Use when you need to add a new user account associated with an existing contact from the address book.
Delete Address Book Entry
Tool to delete an entry in the address book. Use when you need to permanently remove an address book entry by its ULID. This operation cannot be undone.
Delete Brand
Tool to delete a brand by its ULID. Use when you need to permanently remove a brand from the system. The API returns a 204 No Content status on successful deletion.
Delete Custom Field
Tool to delete a custom field by its ULID identifier. Use when you need to remove a custom field permanently.

30 actions · scroll to see them all

Frequently asked questions

Ceven uses the Tave API to record payments and apply them to specific orders. When a payment notification is received from your payment gateway, the agent can call the Create Payment tool to log the transaction in Tave. From there, it can use the Apply Payment to Order action to ensure the funds are allocated to the correct invoice or package. This removes the need to manually mark invoices as paid. The agent can also trigger follow up emails once a payment is successfully recorded in the system, ensuring the client knows their date is secured.
Yes. Ceven can orchestrate the entire onboarding flow by combining several Tave actions. It starts by creating an address book entry for the client, then creates a job and assigns a job contact. If you have a standard set of intake questions, the agent can populate custom fields based on the lead form data. It can then create the initial job order and schedule the first kickoff event. This end to end automation ensures that no lead falls through the cracks and the client receives a professional, immediate response.
Ceven can both create and update custom fields within Tave. Use this when you need to track specific details that are not part of the standard Tave schema, such as a wedding venue's parking restrictions or a client's preferred color palette. The agent can pull data from an external form and map it directly into these fields. This allows you to maintain a highly detailed client record without manual data entry, making it easier for you to prepare for shoots with all the necessary context available in the job record.
One specific quirk to note is that Tave uses ULIDs rather than standard numeric IDs for many of its entities. Ceven handles this translation automatically, but if you are passing IDs manually in a workflow, you must use the full ULID string or the request will fail. Additionally, some account tiers in Tave may have different API access levels or rate limits. If you experience delays in large batch updates, it is likely due to Tave's API throttling. Ceven implements a retry logic with exponential backoff to handle these limits without crashing your workflow.
Ceven can create and delete events in Tave, allowing it to act as a scheduling assistant. You can set up a workflow where a client picks a time via an external tool and Ceven immediately creates the corresponding event in Tave. The agent can also search for existing events to avoid double bookings. By automating the creation of session dates and consultation calls, you reduce the back and forth emails typically associated with scheduling, ensuring your calendar stays organized and up to date.
Ceven can dynamically assign lead sources when creating new jobs in Tave. By analyzing the referral URL or the form field from your lead capture tool, the agent determines the correct lead source ID and applies it to the Tave record. This provides you with accurate marketing data within Tave, showing exactly which channels are driving the most bookings. You can also use Ceven to create new lead sources on the fly if a lead mentions a new referral partner that is not yet in your system.
Ceven can pull data from Tave payments and job orders to feed into external reporting tools or spreadsheets. By using read actions to list payments and orders, the agent can calculate your monthly recurring revenue or total booked value for a season. It can then push these summaries to a dashboard or send a weekly report to your email. This gives you a high level view of your business health without requiring you to run manual reports inside Tave every time you want to check your numbers.
Yes, Ceven can manage the organizational structure of your jobs. It can create new job types to categorize different offerings, such as headshots versus full weddings. It can also assign job roles to ensure that the right people are associated with a project. For example, if you have a second shooter or a lead stylist, the agent can create the job role and associate them with the job. This ensures that your team knows exactly who is responsible for what on any given project.

Alternatives to Tave

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

HoneyBook logoHoneyBookDubsado logoDubsadoStudio Ninja logoStudio Ninja

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