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Timely

Syncs automatic time logs into your project management tools, generates client invoices based on tracked activity, and alerts managers when projects hit budget thresholds.

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Why use Ceven?

  1. AI native Timely integration

    • Describe the outcome and Ceven picks the right Timely calls, fills the parameters, and checks the result.
    • Structured, agent friendly tool schemas so each call runs reliably instead of by guesswork.
    • Rich coverage for reading, writing, and querying your Timely data, across all 41 of its actions.

  2. Managed auth

    • Built in OAuth with automatic token refresh and rotation.
    • One place to manage, scope, and revoke Timely access.
    • Per user and per environment credentials instead of shared keys.

  3. Agent optimized design

    • Actions are tuned from real success and error rates so reliability climbs over time.
    • Full execution logs so you always know what ran in Timely, when, and on whose behalf.
    • The agent pauses and asks when Timely is unclear instead of plowing ahead.

  4. Enterprise grade security

    • Fine grained access so you control which agents and people can reach Timely.
    • Least privilege by default, read scopes first and only the writes a workflow needs.
    • A full audit trail of every Timely action to support review and sign off.

Supported tools

Every action Ceven's agents can run on Timely, and when to use it.

Create webhook
Use this to set up a new webhook for an account to trigger workflows when time entries are created or modified.
Retrieve account
Pull fresh account details by ID to confirm settings and billing status.
List time entries
Pull all time entries for a specific user or project within a date range for reporting.
Create time entry
Manually add a time entry when activity was not automatically captured by the Timely app.
Update time entry
Modify an existing entry to change the project, duration, or billable status.
Delete time entry
Remove a duplicate or incorrect time entry from the record.
List projects
Pull a list of all active projects to map time entries to the correct client.
Create project
Set up a new project in Timely when a new deal is won in the CRM.
Get project details
Pull specific metadata and budget limits for a single project ID.
List users
Pull a list of all team members to assign time entries or check capacity.
Search time entries
Query entries by keywords or tags to find specific work patterns.
Archive project
Move a completed project to the archive to clean up the active project list.
Retrieve an account
Tool to retrieve details of a specific account by its id. use when you need to fetch fresh account info after confirming the id. example: "retrieve account details for account id 364"

13 actions · scroll to see them all

Frequently asked questions

Ceven does not replace the Timely memory tracking engine but instead acts on the data that engine produces. Once Timely captures an activity and suggests it as a time entry, Ceven can detect that new entry via webhooks. The agent can then analyze the activity description and automatically assign it to the correct project or client based on your predefined rules. This means you still get the benefit of automatic capture while removing the manual step of assigning those blocks of time to the right bucket. It turns a passive log into an active data stream for your business.
Yes. Ceven can pull all approved time entries for a specific client over a date range and push that data into your invoicing tool like QuickBooks or Xero. The agent can check if the entries are marked as billable in Timely and apply the correct hourly rate associated with the user or the project. If there are entries that are not yet approved, the agent can send a reminder to the team member to finalize their timesheet before the invoice is generated. This ensures that no billable hour is left behind during the monthly closing process.
Ceven uses OAuth2 for all Timely connections. When you connect your account, you are redirected to the Timely authorization page where you grant specific permissions. Timely then provides Ceven with an access token and a refresh token. We store these tokens using industry standard encryption at rest. Ceven never sees or stores your Timely password. You can revoke access at any time through your Timely account settings, which immediately kills the token and stops all data flow. This ensures your sensitive activity data remains under your control at all times.
Ceven is subject to the Timely API rate limits. For most users, this is not an issue, but for very large agencies with hundreds of employees and thousands of daily entries, you might hit a rate limit during a massive historical backfill. Timely uses a request quota that resets periodically. If the agent hits a limit, it will automatically enter a retry loop with exponential backoff to ensure no data is lost. We recommend scheduling large reports or syncs during off peak hours to avoid any temporary pauses in your workflow automation.
Yes. You can build a workflow where a trigger in another app, such as a deal moving to closed won in Salesforce or HubSpot, tells Ceven to create a corresponding project in Timely. The agent can set the project name, assign the correct client, and even add team members to the project. This removes the need for a project manager to manually set up the tracking environment every time a new client signs on. It ensures that the team can start tracking time against the correct project from day one without any administrative delay.
Absolutely. Ceven can create and manage webhooks within your Timely account. This allows the agent to react instantly to events such as a time entry being created, updated, or deleted. Instead of polling the API every hour to see if anything changed, Ceven waits for Timely to push the notification. This is critical for workflows like budget alerts, where you need to know the moment a project exceeds its limit so you can contact the client. You can configure which specific events trigger your workflows through the Ceven dashboard.
Yes. One of the strongest use cases for the agent is data hygiene. You can instruct Ceven to search for all time entries that are not assigned to a project or have generic descriptions like meeting. The agent can then cross reference those entries with your calendar or email history to suggest the correct project. While the agent will not change your data without permission unless you set it to auto pilot, it can generate a list of suggested corrections that you can approve in bulk, saving hours of manual timesheet cleanup.
When a user is deleted in Timely, their historical time entries usually remain but the user record becomes inactive. Ceven handles this by caching user metadata. If a workflow attempts to assign a new entry to a deleted user, the agent will return an error and notify you that the user no longer exists. For historical reporting, the agent can still pull the time entries associated with that user ID, ensuring that your financial records and project history remain intact even after a team member leaves the company.

Alternatives to Timely

Other tools that solve a similar problem. Ceven supports these too, so you can switch or run more than one at once.

Harvest logoHarvestToggl Track logoToggl TrackClockify logoClockifyEverhour logoEverhour

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Plug Ceven on top of the tools you already run. Connect Timely and the rest of your stack, describe the outcome, and its agents handle the work end to end, days of it in minutes.

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